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  • September 3, 2013

September 3, 2013

Wednesday, September 4, 2013

Single Identity Management System

  • This project status remains at urgent status (i.e. Yellow).  For AD, this effort remains on hold until the non-technical aspects of the project have been resolved.  For META, progress has resumed.  KUL and KUMC have completed the final comparison to identify the last group of conflicting user accounts that were created.  KUL is completing analysis of a new timeline for conflicting user-accounts.  Communication planning is completing as well.  The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids.  Additionally, the team continues to work on requirements for data attribute syncing, and management.

Leverage Software Purchasing

  • The original project goal was to create a model and governance structure for software purchasing to be adopted by all campuses that incorporates collaboration to avoid incurring duplicate costs and better leverage buying power.  This goal has been achieved through establishing the Technology Advisory Committee (TAC) and associated Hardware/Software Advisory Subcommittee.  Total savings recognized to-date is $297,174.54. The TAC will report to IT on future savings achieved for inclusion in the IT CFE Cost Savings effort.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team.  Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review.  MFD use for June 2013 is up 24.4% over July 2012.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting.  Through the month of August, departments have been providing IT with their updated server registration information and we will follow-up with those who have not responded in September.

Reorganize & Redefine

  • The Administration & Operation Technology Support Center TSC has been created for Administration & Finance, DCM/FS, Public Affairs, RGS and Student Success.  We continue to work on building a TSC for the School of Education, School of Social Welfare, Libraries and the Applied English Center, which will be called the EJSWL-TSC.  The centralization proposal for the School of Law will be reviewed with their Dean the week of 09/02 and proposals for the School of Social Welfare, School of Music, and Edwards Campus have been approved by KU IT, and meetings will be scheduled over the next month.  Scheduling for the second round of interviews for the Administration and Academic TSC Manager positions has also begun.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives.  The teams are addressing the final few overlapping IPs, firewalled networks, and VPN pools.  The KU, KUMC, and KanREN team members are working toward a cutover to occur during the fall semester.


Scanning & Document Workflow

  • This project is complete and has been moved to warranty.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation.  Implementation will continue through the beginning of September.

Campus CMS (Content Management System)

  • This project is complete and has been moved to warranty.

Early Warning System

  • This project is complete and has been moved to warranty.

Appointment Scheduler

  • This project is complete and has been moved to warranty.


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