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September 27, 2013

Friday, September 27, 2013

Single Identity Management System

  • This project status remains at urgent status (i.e. Yellow).  For AD, this effort remains on hold until the non-technical aspects of the project have been resolved.  For META, progress has resumed.  KUL continues piloting the user-account rename process with KUL IT staff.  The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids.  Additionally, the team continues to work on requirements for data attribute syncing, and management.

Leverage Software Purchasing

  • This project is complete.  We will continue to track progress on this initiative.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team.  Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review.  New MFD VLANs have been architected and a migration plan formulated.  A modest 1.4% increase in MFD usage for the month of August 2013 versus August 2012 is counterbalanced by the generous 24.4% increase between July 2013 and July 2012.

Server Centralization

  • We have completed our annual server registration process with 49 out of 50 departments confirming or providing their updated server registration information.  We recently met with the KU Memorial Unions to discuss the status of their server centralization efforts and will be meeting with ALTEC and the Spencer Museum of Art the first of October to do the same.  We also continue to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting.

Reorganize & Redefine

  • We continue to work on building a TSC for the School of Education, School of Social Welfare, Libraries and the Applied English Center which is called the EJSWL-TSC.  The centralization proposal for the School of Music was signed off on 09/25 and proposals were recently presented to the School of Social Welfare and the School of Law.  The second round of interviews for the Academic TSC Manager position and the Administration TSC Manager position were recently concluded and we are in the process of reviewing the candidates.  The hiring process for the Lead Developer for the KU IT Libraries System Group is still underway and KU HR and IT HR are working on the process to move forward with centralizing the departmental IT positions now that Edwards Campus has approved the centralization proposal.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives.  The teams are addressing the final few overlapping IPs, firewalled networks, and VPN pools.  The KU, KUMC, and KanREN team members are working toward a cutover to occur during winter break.

Scanning & Document Workflow

  • This project is complete.

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation.  Implementation will continue through October.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.

Update - September 16, 2013

Single Identity Management System:

  • This project status remains at urgent status (i.e. Yellow). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, progress has resumed. KUL has completed a tentative timeline for conversion of KUL user-account conflicts. Communication planning has completed as well. KUL is piloting this process with KUL IT staff. The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing and management.

Leverage Software Purchasing

  • The original project goal was to create a model and governance structure for software purchasing to be adopted by all campuses that incorporates collaboration to avoid incurring duplicate costs and better leverage buying power. This goal has been achieved through establishing the Technology Advisory Committee (TAC) and associated Hardware/Software Advisory Subcommittee. Total savings recognized to-date is $469,174.54. The TAC will report to IT on future savings achieved for inclusion in the IT CFE Cost Savings effort.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team. Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. A modest 1.4% increase in MFD usage for the month of August 2013 versus August 2012 is counterbalanced by the generous 24.4% increase between July 2013 and July 2012.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting. In August and September, departments have been providing IT with their updated server registration information which we continue to update in our server repository.

Reorganize & Redefine

  • We continue to work on building a TSC for the School of Education, School of Social Welfare, Libraries, and the Applied English Center which will be called the EJSWL-TSC. The Spencer Museum of Art has agreed to move forward on centralization for their workstation support function. Centralization proposals will be presented to the School of Music and the School of Social Welfare over the next several weeks, and we will work with the School of Law to finalize their proposal details. Second round interviews for the Academic TSC Manager position will be held the week of 09/16/13; the search committee has completed the second round of interviews for the Administration TSC Manager position.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. The teams are addressing the final few overlapping IPs, firewalled networks, and VPN pools. The KU, KUMC, and KanREN team members are working toward a cutover to occur during winter break.

Scanning & Document Workflow

  • This project is complete.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation. Implementation will continue through the beginning of September.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.


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