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September 17, 2012

Monday, September 17, 2012

Single Identity Management System

  • This project status for this time period has been moved to Critical (i.e. Red). For META, the team is waiting to resume working through issues such as user provisioning, password policies, challenge questions, self-service and attribute synching. Resources from KUMC and KU Hospital are unavailable until November 12, 2012 due to work on their Exchange implementation. The team has a draft communication plan to inform the impacted users. This plan is being worked on with leadership. The team is also working on processes to add placeholder accounts to prevent creation of duplicate/conflicting user names. For AD, we are at a crossroads on the SIMS phase 1 project regarding Active Directory. We are actively seeking a decision on non-technical aspects of the project, which will have a long-term impact on the complexity of the technical design. We will engage an expert vendor for Active Directory design once this decision is made.

Leverage Software Purchasing

  • The membership of the Software Advisory Board continues toward finalization. The first draft of the charge document for the Software Advisory Board will be reviewed by the project team in our next meeting. The project team reviewed the one year software utilization data, by department, and determined that the best candidate for an enterprise license is Adobe. There are many Adobe software components in use by many departments on campus. Our team will work with Adobe to determine what software components are part of an enterprise license and begin discussing our options. In addition, we are obtaining two years of software purchase data to provide a better analysis for decision making.

Increase MFD Usage

  • The MFD group continues to monitor the new MFD workflow and collect cost savings data.

Server Centralization

  • The server centralization team has continued to meet with constituent groups to review the registration data they provided. The review committee continues to work with technical liaisons from departments to plan their future hosting options.

Reorganize & Redefine

  • The Associate Director for Support Services position has been posted and will close on 9/21. The project team has created and reviewed the KPIs to capture and measure the workload and productivity of the Technology Service Center (TSC).

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineers have successfully completed a first phase of testing for the KU Peering Network. A second phase is scheduled for next week. DNS servers have been installed in the data centers. A plan is being formulated to re-architect the systems and make the transition as smooth as possible. Progress continues to be made on overlapping IP addresses for both KU Lawrence and KU Medical Center.

Enterprise-wide Document Imaging and Workflow

  • The Office of the University Registrar subproject was moved into production. The Admissions Transcript Processing and HR subprojects are moving into production now. The CLAS subproject is in the design phase and the Invoice Processing subproject will enter the design phase in a couple of weeks.

Campus CRM (Constituent Relationship Management)

  • The consultant completed the workshops related to Business & Industry outreach. The project team is now waiting for the final report. The Graduate Studies and Business & Industry Outreach CRMs have been given the green light to move forward, separately from the Student CRM, with the caveat that in three years we will look at bringing all of these CRMS together. Project meetings have begun.

Campus CMS (Content Management System)

  • All early adopter site administrators continue to migrate their websites to the new CMS platform. Anticipated completion date for most early adopters is September 2012.

Early Warning System

  • The fall pilot of Early Warning began on 08/20/2012 and includes nine courses.

Appointment Scheduler

  • The fall pilot began on 08/20/2012. Students in the pilot will be able to schedule appointments online with pilot course advisors.


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