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October 28, 2013

Monday, October 28, 2013

Reorganize & Redefine

  • We continue to work on building a TSC for the School of Education, School of Social Welfare, Libraries and the Applied English Center, which is called the EJSWL-TSC. Centralization proposals for the School of Music and the School of Law have been approved and centralization efforts are underway. The centralization proposal for the School of Social Welfare is still in progress and Edwards Campus proposal has been approved by both KU IT Leadership and Edwards Campus Leadership; the next steps are to work with HR to move the positions. We continue to review candidates for the KU IT Libraries System Group.

Server Centralization

  • 805 servers have been registered to date, 22 of which were captured due to the annual server re-registration process in September. KU IT continues to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting.

Network Optimization

  • Network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. The teams are addressing the final overlapping IPs, firewalled networks, and VPN pools. All but one of the School of Engineering networks were completed last week. Over the next two weeks, the networks in Information Technology will be completed. The KU, KUMC, and KanREN team members are working toward a cutover to occur during winter break, which will complete this phase of the Network Optimization project.


Single Identity Management System

  • This project status remains at urgent status (i.e. Yellow).  For AD, this effort remains on hold until the non-technical aspects of the project have been resolved.  For META, progress has resumed. KUL has started the process to rename user-accounts outside of KUL IT.  KUL IT is completing analysis and planning for impacts to the rest of campus.  The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing, and management.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team.  Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review.  Newly centralized MFDs in the School of Law and the School of Music have been evaluated and proposed changes will be brought before stakeholders in these departments for implementation.  There was a 16.7% increase in MFD usage for the month of September 2013 versus September 2012 and an annual MFD Usage increase of 22.8%.

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation. Implementation will continue through November.

Leverage Software Purchasing

  • This project is complete. We will continue to track progress on this initiative. Savings recognized to date are $469,175.

Scanning & Document Workflow

  • This project is complete.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.


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