May 5, 2014

Monday, May 5, 2014

Reorganize & Redefine

  • Continuing Education’s IT staff reorganization is complete, and discussions are taking place with the Department of Student Housing, School of Journalism & Mass Communications, School of Architecture, Design & Planning, and the School of Engineering.

Server Centralization

  • KU IT continues to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting and is actively communicating to departments the logic behind the server registration and centralization policy, http://policy.ku.edu/IT/server-registration-centralization.

Network Optimization

  • KU IT has reviewed the charters for Phase One and Two on Network Optimization and identified two remaining initiatives for Phase Two of the project. A Phase Two meeting has been scheduled to refine the scope of the two remaining initiatives and to formulate a plan to move forward with the remaining items.


Single Identity Management System

  • This project status remains at urgent status (i.e. Yellow). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, progress has resumed. The team continues efforts to resolve duplicate user accounts, as well as working on the web-services that will prevent future duplicate user-ids. Communication planning for duplicate account resolution has also started. Additionally, the team continues to work on requirements for data attribute syncing and management.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff project team. There was a 4% decrease in MFD usage for the month of April 2014 versus April 2013, making our YTD increase 12.4% over 2013.The decrease in April is almost certainly explained by a 40% increase in March 2014.

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM. A prioritized list of features has been approved by leadership and a sub-set of features to be completed in FY14 have been identified. Development work is in progress on the prioritized FY14 features. Planning for FY15 features has commenced.

Leverage Software Purchasing

  • This project is complete. We will continue to track progress on this initiative.

Scanning & Document Workflow

  • This project is complete.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.


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