March 5, 2012

Monday, March 5, 2012
Strategic Sourcing
  • Met with individuals in IT to go over the IT-related strategic sourcing business cases.
  • Received second round pricing proposals for scientific supplies from vendors.
  • Shared Office Related Products (ORP) initial proposal summary with core team.
  • Reviewed and finalized IT Hardware Distributor draft Request for Proposal with core team.
  • Discussed and drafted Maintenance, Repair and Operation (MRO) Request for Proposal.
  • Held initial meeting with Unisource Document Products (UDP). Will discuss next steps with core team.
Procurement
  • Completed collaborative vision meeting with Comptroller's Office, IT, and KUCR to review Procure-to-Pay business case recommendations, which include: moving user and advanced dynamic workflow syncs to Wave 2 to allow time to create business process definition; building PeopleSoft prototype (in test) in Wave 1 to support and clarify matching and receiving design; and updating system reference on the non-purchase order voucher workflow transaction (options exist to route via PeopleSoft, ImageNow, or KUPPS).
  • Updated team roles and responsibilities to improve collaboration between project business owners (Central Accounting, Purchasing, and KUCR).
  • Continue current state mapping with core team.
  • Finalized Wave 1 and Wave 2 scope with leadership.
  • Finalized requirements and staffing approval for Systems Functional Lead.
  • Initiated Purchase Order Integration & Processing business requirements.
  • Initiated Supplier/Vendor Data Scrub business requirements. This addresses the need to add purchasing data to current PeopleSoft vendor tables.
  • Initiated Supplier Integration business requirements.
  • Continued working on the KUCR Higuchi Bioscience Center (HBC) business requirements.
  • Drafted Wave 2 timeline and project estimates.


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