March 4, 2013

Monday, March 4, 2013

Single Identity Management System

  • This project status is still Critical (i.e. Red). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, the team continues testing the web-service to prevent creation of further conflicting user accounts. The team is defining requirements for a web-service to prevent creation of duplicate accounts. The team has completed a process to compare conflicting user accounts, and has started reviewing the results. Additionally, the team continues to work on requirements for data attribute syncing and management.

Leverage Software Purchasing

  • The first meeting of the Technology Advisory Committee was held on 02/13/13 and attended by Deans Danny Anderson, Ken Audus, Neeli Bendapudi, Rick Ginsberg, and Stan Rolfe, Purchasing representatives Rick Beattie and Chris Howe, and IT representatives Rose Galindo, Jamie King, and Jaci Matney. The purpose of the group was discussed and good feedback was received from the Deans to streamline the process. The project team continues to perform analysis on multiple years of software purchase data, with a focus on overlaps between KU-L and KU-M, looking at total spend with each individual vendor. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The MFD team continues to monitor new processes, promote MFD utilization on campus and collect cost savings data.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and managed services hosting agreements for departments. Migration and planning meetings have occurred with Design & Construction Management/Facilities Services and Geography. An additional eight server systems were decommissioned or virtualized. A total of 102 servers have completed transition to date. Planning meetings have been scheduled with KU Unions.

Reorganize & Redefine

  • A meeting was held with DCM and FS Directors on March 1 to discuss the Maximo support and governance model, and the desktop support model. The Social Welfare IT assessment has been completed and the centralization proposal is being drafted. A meeting was held with Natural History museum staff and Kris Krishtalka to discuss the IT Bench process and how we can assist them in migrating websites from Dupal 6 to Drupal 7. The Edwards Campus initial assessment is scheduled for March 12. A meeting is scheduled for April 2 with School of Law Dean Mazza. A meeting is scheduled for March 14 with School of Music Dean Walzel.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineering continues to improve on the KU Peering Network design. The DNS stakeholders are finalizing a design. Progress continues to be made on changing overlapping IP addresses at the KU Lawrence and KU Medical Center campuses.

Enterprise-wide Document Imaging and Workflow

  • The CLAS Retroactive Withdrawal eForm was released to production. The Invoice Processing subproject team continues to test the new workflow and is on target to release to production the second wave of KU Procure-to-Pay Initiative on March 11, 2013, completing Phase One of the Enterprise-wide Document Imaging and Workflow project.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have received the Executive Overview of the DemandEngine report.
  • The Graduate Studies CRM project meetings are being held biweekly with IT and CollegeNET staff. CollegeNET published a secondary update to Admit and Prospect on 02/26/13, which provides additional setup, search, reporting and campaign features. Graduate Studies continues to work with CollegeNET to import GRE test files. The goal is to have most functionality available and in production by the end of March 2013.
  • The Business & Industry CRM project team completed the design phase of this project. As soon as funding is secured, the implementation phase of this project will begin.

Campus CMS (Content Management System)

  • Phase 3 - Early adopter user enhancements have been gathered, and a baseline for project requirements has been established. Implementation of the user requested enhancements has begun. Biweekly meetings have been scheduled to review feature rollouts.

Early Warning System

  • The spring pilot of Early Warning began on 01/22/13. Eight courses are participating in the pilot. The first progress survey will be sent to faculty participating in the pilot on 03/01/13.

Appointment Scheduler

  • Work is underway to test a system that will enable the various schools and departments to load advisor assignment information into the system for all undergraduate students. Financial Aid & Scholarship is preparing to participate using the calendar in the back office beginning in April 2013.


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