March 19, 2012

Monday, March 19, 2012
    Single Identity Management System:
  • For META, the project team has started testing, and is finishing development on the prerequisite projects that is the foundation for this phase. We are in the process of engaging a consultant to help with the single/reduced sign-on. We are continuing the analysis to consolidate cross campus identities, and we are focusing on determining ID conflicts and duplicate accounts. For Active Directory (AD), the project team spent the majority of their time writing the requirements that will be used to bring expert help in to determine the best design for AD.
  • Leverage Software Purchasing:
  • The project team met on March 15 and will have ongoing project meetings every other week. We are developing a software call and will coordinate with the Budget Office for distribution. We decided to retrieve data to determine current spend per software package and rank by volume spend to prioritize which products would provide the most purchasing leverage. We will be setting up a survey that includes the software identified by the project team and prepare to send to departments to determine what they already have licensed per product and what they plan to add.
  • Increase MFD (Multi-Function Device) Usage:
  • The MFD group developed a list of possible candidates for the second pilot project. The team will begin reaching out to these groups to invite them to participate after spring break. The second pilot will focus on academic and research groups. The MFD team also held the initial meeting with the Purchasing Department as part of the first pilot.
  • Server Centralization:
  • Over the course of the past two weeks, the team focused on final process improvements related to server registration and tracking. The final networking equipment required to fully implement the new virtual hosting platform has been received. An examination of all historical costs associated with storage, backup, and server virtualization has made excellent progress and will be used as inputs into to the new rate structure. Review of the existing formulas, inputs, and variables of the current rate sheets related to Server Hosting Agreements (SHAs) has been substantially completed and a new structure is in development. This new rate structure will clearly and transparently project the costs of the full spectrum of server hosting, storage, and backup rates that IT will offer to campus constituents.
  • Reorganize & Redefine:
  • Initial interviews for the new Director of Support Services have been completed. Second-round interviews will be scheduled during the week of March 26. The project team met on March 13 to finalize the communication plan and next steps. A technical assessment of RGS Administrative units has been completed. Transition efforts with School of Business and Student Success IT staff continue.
  • Network Optimization:
  • The Network Optimization team has met twice over the past two weeks. We are working on a proposal for a common Domain Name System (DNS) management platform. Again, both the KU Lawrence and KU Medical Center teams are making excellent progress toward eliminating overlapping networks.
  • Enterprise-wide Document Imaging and Workflow:
  • The design phase for three sub projects will begin in the next two weeks; Travel and Expense Processing, Invoice Processing and Financial Aid Awarding. The design teams include members from Research and Graduate Studies, the Comptroller's Office and Financial Aid and Scholarships.
  • Campus CRM (Constituent Relationship Management):
  • The selected team members interviewed representatives of the Registrar's Office, CLAS, Graduate Studies, Financial Aid, Undergraduate Advising, and First Year Experience to identify potential messages they want to send to targeted students. In addition, a subgroup has begun work developing a support model for the CRM.
  • Campus CMS (Content Management System):
  • The project team is in the final stages of development. This project is on-track to launch, on time, March 23, 2012. Early adopters will migrate to the new CMS between March 26, 2012 and August 2012.
  • Early Warning System:
  • A subgroup of the project team is participating in administrative training. The technical team members continue to work with the vendor to understand data flow between systems. The project has a projected pilot date of June 2012 with an expanded launch date of August 2012.
  • Appointment Scheduler:
  • The project team has determined that a subgroup of users within the University Advising Center (UAC) will pilot the software in the fall. The Provost's Office is finalizing which classes will participate so that UAC can determine how many advisors they will need to allocate. The projected pilot date is August 2012.


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