July 22, 2013

Monday, July 22, 2013

Single Identity Management System

  • This project status is still Critical (i.e. Red). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, all parties have agreed to user-account lockout policies. The KU Hospital team is completing integration with the 'isNameTaken' web service. The KU Lawrence group continues work for migration of conflicting user-ids. They are also renaming some duplicate accounts. After all groups are integrated with the 'isNameTaken' web service and no additional conflicting user-account names are being created, KUL will begin the process of migrating conflicting user-account names. The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing and management.

Leverage Software Purchasing

  • The first meeting of the Technology Advisory Committee (TAC) Hardware/Software Advisory Subcommittee was held on July 9, 2013. Hardware standards were discussed. The project team is meeting bi-weekly to coordinate the upcoming meetings of the TAC and the Hardware/Software Advisory Sub-committee and ensure that the processes are efficient, effective, and accurate. Once the TAC is successfully operational, the project team will disband. Total savings recognized to-date are $297,174.54.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team. Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. This findings document is currently on hold pending resource reallocation in CLAS and IT. The proposal for reorganization of the MFD VLAN has been approved by the CIO, and new Print VLANs have been requested. MFD use for June 2013 is up 40.4% over June 2012. We will continue to evaluate centralizing departmental print usage for efficiencies to be gained by the use of standard operating procedures, as well as begin migrating print objects to the new Print VLANs.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and managed services hosting agreements for departments. KU IT met with RGS and ITTC to discuss the data center at the Structural Biology Center, and centralization follow up meetings occurred with Hall of Humanities and the Department of Chemistry.

Reorganize & Redefine

  • KU IT Directors will meet on July 25 to discuss the School of Law IT Staff Centralization based on the information collected from the IT assessment. A follow-up IT assessment meeting occurred with the School of Law on 07/08/13 and proposals for School of Music, School of Social Welfare, and Edwards Campus are being updated.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. The teams are addressing the final few overlapping IPs, firewalled networks, and VPN pools. The KU, KUMC, and KANREN team members will schedule a meeting to review the final project status, and if ready, they will recommend cutover occur before fall classes begin.

Scanning & Document Workflow

  • The project is in warranty with no issues, and will complete at the end of the month.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation. Implementation will continue for five more weeks.

Campus CMS (Content Management System)

  • Phase 3: Implementation of user requested enhancements is nearly complete, which includes requirements for Faculty PRO Phase 1 integration.

Early Warning System

  • This project has been moved to warranty.

Appointment Scheduler

  • This project has been moved to warranty. 

Update - July 8, 2013

Single Identity Management System

  • This project status is still in critical status (i.e. Red). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, The KU Hospital team continues testing their integration of the 'isNameTaken' web service into their processes. The KU Lawrence group continues work for migration of conflicting user-ids. They are also testing renaming duplicate accounts. The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing, and management.

Leverage Software Purchasing

  • The first meeting of the Technology Advisory Committee (TAC) Hardware/Software Advisory Subcommittee is scheduled for July 9, 2013. The project team is meeting bi-weekly to coordinate the upcoming meetings of the TAC and the Hardware/Software Advisory Sub-committee and ensure that the processes are efficient, effective and accurate. Once the TAC is successfully operational, the project team will disband. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team. Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. A proposal for reorganization of the MFD VLAN has been drafted, and this draft proposal is currently under review by the CIO. We have completed a spreadsheet documenting historical trending, and generally speaking we can establish MFD Usage has increased at KU. This information has been disseminated to the CIO and CPO, and will be made available in reports moving forward. We will continue to evaluate centralizing departmental print usage for efficiencies to be gained by the use of standard operating procedures.

Server Centralization

  • The Server Centralization team continues work to implement server hosting plans and managed services hosting agreements for departments. We have multiple follow-up meetings scheduled with various departments in the month of July and are also planning to notify Team Leads to update their server registration information by the end of July requesting that we receive this information back by September 1.

Reorganize & Redefine

  • For the School of Social Welfare and the School of Music, the CIO has reviewed the proposals, and updates from his review need to be made. For the Edwards Campus, senior leadership have reviewed the centralization proposal and asked for additional data to be included in the proposal. The Deputy Support Officer will collect the requested information and revise the proposal. For the School of Law, KU IT Directors have met with staff for a kick-off meeting to go through the IT Staff Centralization process on 06/20/2013. A follow-up IT assessment meeting has been scheduled for 07/08/2013. For Continuing Education, KU IT Directors met with staff in mid-June to review all of their IT projects. KU IT’s Web Development & Interface Design Manager will function as the interim TSC Manager to help manage these projects until they are in the TSC model.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. All individual devices have been removed from the network, leaving only firewalled networks and VPN pools to be removed. The effort to address overlapping IPs is expected to continue through July, to be completed at the end of the month.

Scanning & Document Workflow

  • The migration of KU Medical Center electronic documentation to the ImageNow system was completed. This project will be moved to warranty.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation. Implementation will continue for 12 weeks.

Campus CMS (Content Management System)

  • Phase 3: Implementation of user requested enhancements is underway. Monthly meetings have been scheduled to review feature rollouts. Faculty PRO phase 1 integration requirements have been baselined. Development of these requirements has begun.

Early Warning System

  • This project has been moved to warranty.

Appointment Scheduler

  • This project has been moved to warranty. 


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