July 14, 2014

Monday, July 14, 2014

Single Identity Management System

  • This project status remains at urgent status (I.E. Yellow).  For AD this effort remains on hold until the non-technical aspects of the project have been resolved.  For META, progress has resumed.  The team continues efforts to resolve duplicate user accounts.  KUL is also targeting early July for release of the 'doesUserExist' web-service, and associated clients.  QA Testing is targeted to complete next week.  This web-service will prevent duplicated accounts from being created in the respective systems.  All organizations must have implemented this web-service into their user-account provisioning processes before all of the duplicate accounts can be resolved.

Leverage Software Purchasing

  • This project is complete.  We will continue to track progress on this initiative.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team.  PaperCut server OS upgrades were implemented to increase resiliency and support of the servers.  There are also plans for PaperCut software upgrades to version 14.2 that resolve minor bugs as well as adding functionality for printing and photocopy management.  Work is ongoing for the MFD Findings Document. There was a 13.2% decrease in MFD usage for the month of June 2014 versus June 2013, making our YTD increase 11.0% over 2013.

Server Centralization

Reorganize & Redefine

  • The Hall Center completed their IT Assessment and next steps are to draft the IT Staff Centralization Proposal.  KU IT continues to work on the proposal for the School of Journalism and the School of Architecture is in the process of reviewing theirs. Also, the School of Engineering recently agreed to work with KU IT to work on IT support.

Network Optimization

  • Staff from KU Lawrence, KUMC and Wichita continue to discuss differing levels of access granted on the individual wireless networks, and how each campus monitors different environments. A matrix of wireless access and monitoring solutions is being created to determine where systems are similar or overlap.  Additional online meetings have been scheduled to continue discussing wireless and monitoring.

Scanning & Document Workflow

  • This project is complete

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM.  A timeline for the FY15 priorities has been established and requirements gathering has commenced.

Campus CMS (Content Management System)

  • This project is complete

Early Warning System

  • This project is complete

Appointment Scheduler

  • This project is complete


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