August 19, 2013

Monday, August 19, 2013

Procurement: standardize and enhance processes to ensure pricing and transparency

  • Procure-to-Pay Leadership meetings are being held on an ‘as-needed’ basis
  • Continued training for Campus
    • Weekly classroom (hands-on) sessions continue – departmental signup required
    • Lecture style classes are scheduled for July & will continue into August
  • Vendor Process (add/change) remains current; however, we are seeing an increase in requests to add employees for reimbursements.
  • KUPPS utilization – Check Requests vs. Vouchers
    • For the week ending of 8/10, Check Req 81% Voucher 19%
  • Continued SciQuest KU/KUMC Catalog Consortia tasks
    • Conducted weekly telecom w/KUMC
    • Consortia for KU-Lawrence went live July 16 -No visible change for end-users

Strategic Sourcing: develop collaborative program across KU-KUMC

  • The following catalogs are now live (available to KUMC) -
    • Cartridge King – State-use toner
    • Complete Books & Media Supply – books.
  • The following catalog is in Test (will be available to KUMC) -
    • VWR – switch from punch-out to hosted.
  • The following catalogs are in work (all will be available to KUMC) -
    • Matheson – industrial gasses
    • B&H Photo – digital cameras, photography equipment, etc.
    • Procurement is reviewing KU Construction Sourcing and plans to participate in future projects.

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