April 1, 2013

Monday, April 1, 2013

Procurement: standardize and enhance processes to ensure pricing and transparency

  • Held weekly meetings with Procure-to-Pay leadership.
  • Held weekly meetings with ImageNow team and SciQuest team.
  • Held meeting with Team Crimson leads (HBS, LSI, & SSC).
  • Held daily (4:00PM) production support all hands call/meeting.
  • System readiness: completed production updates.
  • KUPPS daily transaction volume has increased by 40% since go-live.
  • Promoted SHI and American Hotel catalogs to KUPPS production.
  • Reported daily help desk and systems issues:
    • Help desk call volume has returned to normal – approximately 15 calls a day
    • Continued working on the PI & Delegate workflow issues
    • Continued working on vendor not found issue in KUPPS
    • The help desk is working with requestors to establish default accounting string, which can be updated or corrected by the approver
    • Received 38 to-date system issues – 33 have been resolved; 5 are pending resolution
  • The Procure-to-Pay team delivered the following training sessions:
    • Auditorium training to approximately 300 attendees
    • Webinar training to approximately 80 attendees
    • Classroom training to CLAS deans' office
    • Basic shopper and SSC sessions
  • Payables and HBC transaction services group met to share cross-departmental knowledge
  • The team continued to work on central Purchasing and Accounts Payable business processes
  • Completed SciQuest 13.1 impact analysis; SciQuest will promote the 13.1 features to production over the weekend outage
  • Defined additional KUCR workflow review requirements
  • Initiated "Team Blue" planning
  • Initiated KU/KUMC monthly checkpoint meetings


Changing for Excellence Feedback
KU Today
Changing for Excellence News

NACUBO Cover

Changing for Excellence was the featured cover story in the January, 2015 edition of Business Officer, the official magazine of the National Association of College and University Business Officers (NACUBO). You can read the full story online.

One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
5th nationwide for service to veterans —"Best for Vets: Colleges," Military Times