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September 3, 2013

Tuesday, September 3, 2013

Procurementstandardize and enhance processes to ensure pricing and transparency

  • Procure-to-Pay Leadership meetings are being held on an ‘as-needed’ basis
  • Continued training for Campus
    • Weekly classroom (hands-on) sessions continue – Departmental signup required
    • Final lecture style class conducted on 8/21
      • Additional classes may be scheduled pending campus needs
  • Vendor Process (add/change) has about a two-day backlog
    • Addressing this through hiring of replacement temp
  • KUPPS utilization – Check Requests vs. Vouchers
    • For the week ending 8/24, Check Req 91%, Voucher 9%
  • Continued SciQuest KU/KUMC Catalog Consortia tasks
    • Continue weekly telecom w/KUMC

Strategic Sourcing:  develop collaborative program across KU-KUMC

  • Under the SciQuest Consortia Agreement, all KU catalogs are available for KUMC use
  • The following catalogs are in test:
    • VWR – Switch from Punchout to Hosted Catalog (Scientific)
      • In test, rec’d vendor price file
      • Target for production - mid Sept
    • SKC Communications (Audio Video)
      • Target for production - mid Sept
  • Others in work/under review:
    • B&H Photo (Camera Equipment)
      • Contract Negotiations via E&I are complete
      • Kick-off meeting w/B&H scheduled for week of 8/26
      • ETA for completion –  mid/late Sept
    • Matheson (Industrial Gases)
      • Matheson uses 3rd Party IT Support
      • ETA – NOT Started
        • Remains 6-8 weeks; has been elevated within Matheson Management

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Changing for Excellence was the featured cover story in the January, 2015 edition of Business Officer, the official magazine of the National Association of College and University Business Officers (NACUBO). You can read the full story online.

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