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September 27, 2013

Friday, September 27, 2013

Hiring and Recruiting:  streamline processes and increase HR workflow implementation

  • Held introductory meetings with Kenexa team; reviewed/finalize scope of work.
  • Provided project update to deans, directors & chairs.

Job Descriptions:  standardize descriptions and create KUL/KUEC salary bands

  • Disseminated information to Phase 1 staff about study, including retirement options for those moving from USS to UPS. Provided individualized retirement illustrations to those being offered move to UPS.
  • Conducted 7 informational town halls and meetings for those having the option to move from USS to UPS and for staff governance organizations; approximately 314 in attendance.
  • Disseminated study job assignments to unit leaders for feedback, meeting with those as requested.
  • Reviewed feedback from unit leaders with HR staff for final determinations.
  • Communicated project progress to campus.
  • Consulted CBIZ about phase 2 engagement and finalized contract.
  • Consulted CBIZ about FLSA topics.

Performance Management:  redesign and implement improved processes

  • References completed with positive results.

Update - September 16, 2013

Hiring and Recruiting: streamline processes and increase HR workflow implementation

  • Activities & Accomplishments
    • Held review of scope document for Phase 2 with Kenexa.
    • Names of implementation team made known to us.
  • Issues – None at this time for Kenexa project; still experiencing TAM performance issues.
  • Activities Planned
    • Awaiting beginning steps of Phase 2 with Kenexa implementation team.

Job Descriptions: standardize descriptions and create KUL/KUEC salary bands

  • Activities & Accomplishments
    • Met with Academic Council to describe fiscal impact of Phase 1.
    • Distributed preliminary assignments of jobs to deans, VPs, and designated research center directors.
    • Finalized communication emails to staff.
    • Obtained individualized KPERS/KBOR retirement comparisons from TIAA/ING.
    • Consolidated feedback on jobs from various focus groups.
    • Continued to finalize salary administration process guidelines with leadership.
    • Achieved tentative agreement for salary increases with labor unions.
    • Worked out details of Phase 2 engagement with CBIZ.
    • Planned discussions with unit leaders regarding FLSA designations.
    • Issues – Managing myriad details of implementation steps and change management activities with campus stakeholders.
  • Activities Planned
    • Distribute employee notices.
    • Hold stakeholder town hall meetings.
    • Process feedback from campus managers’ review of job assignments and FLSA designations.

Performance Management: redesign and implement improved processes

  • Activities & Accomplishments
    • Reference checks being conducted.
  • Issues – None at this time
  • Activities Planned
    • Review references and begin contract negotiations.

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