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September 16, 2013

Monday, September 16, 2013

Procurement: standardize and enhance processes to ensure pricing and transparency

  • Procure-to-Pay Leadership meetings are being held on an ‘as-needed’ basis.
  • Continued training for Campus
    • Weekly Classroom (hands-on) Sessions Continue – Departmental Signup required.
    • Vendor Process (add/change) backlog is improving – 1/day for new, 2/days for changes.
    • KUPPS utilization – Check Requests vs. Vouchers
    • For the week ending 9/7: Check Req 89%, Voucher 11%.
    • Continued SciQuest KU/KUMC Catalog Consortia tasks.

Strategic Sourcing: develop collaborative program across KU-KUMC

  • Under the SciQuest Consortia Agreement, all KU catalogs are available for KUMC use.
  • The following catalog is now LIVE:
    • VWR – Switch from Punchout to Hosted Catalog (Scientific)
  • The following catalogs are in Test:
    • SKC Communications (Audio Video)
  • Target for production – End of September
    • Alfa Aesar (Scientific-Specialty)
  • Testing complete, waiting on SciQuest to load price file to KUPPS production.
  • Target for production – End of September
  • Others catalogs in work/under review:
    • B& Photo (Camera Equipment)
  • Contract Negotiations via E&I are Complete
  • Target for completion – Oct 31
    • Matheson (Industrial Gases)
  • Target for completion: TBD
  • Working through eInvoicing process w/Matheson
    • Bio-Rad (Scientific-Specialty)
  • Currently in test with KUMC.
  • Working to complete contact before submitting request to SciQuest
    • Target completion: TBD


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Changing for Excellence was the featured cover story in the January, 2015 edition of Business Officer, the official magazine of the National Association of College and University Business Officers (NACUBO). You can read the full story online.

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