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September 16, 2013

Monday, September 16, 2013

KU’s Research Caliber: strengthen skills and retain top performers

  • No new updates

Pursue System Improvements: implement tools that increase faculty and administrative efficiency; collaborate with KUMC where feasible

  • The annual COI certifications for Lawrence and Edwards campuses are slated to go out in the next two weeks. This will be the 2nd year of annual COI certifications from the Click system. The system is shared by KU-L and KUMC; KUMC certifications went out last month.
  • The Core Lab Portal website is slated to go live within the next couple of weeks. KUCR’s web manager Mary Ann Roesner has built the site under the direction of Joe Heppert. Its purpose is to provide a single point of entry for researchers, industry, and interested parties into the labs on the KU Lawrence.
  • Ongoing review of policies for expenditure allowability and subrecipient monitoring in conjunction with KUMC.
  • AR/BI project is ongoing. Continuing to run queries to ensure that current data in PeopleSoft is in the format needed for the new module.

KUCR Efficiency: strengthen operations, processes, and overall effectiveness

  • The Post Award QA workgroup continues to monitor, develop, and refine their QA process surrounding data integrity. Their most recent meeting was September 10 where additional QA queries were agreed upon and the workflow for random audits was updated.
  • 2013 A133 audit on schedule for completion.

Update - September 3, 2013

KU’s Research Caliber:  strengthen skills and retain top performers

  • Rodolfo Torres attended the Academic Analytics workshop at Ohio State University on August 2-3, 2013. The workshop focused on topics related to the identification of measures of excellence in scholarly productivity for graduate programs and faculty/researchers.
  • The RGS Research Development Office (RDO) and Pre-Award Services assisted PI Paulette Spencer and a team of over 30 faculty researchers in submitting a proposal to NSF's Materials Research Science and Engineering Center (MRSEC) program. The purpose of the MRSEC program is to use biological engineering approaches, along with computational technologies, to provide predictable and adaptable bio-mediated materials design. The proposed project will increase KU's research competitiveness by enabling the development of new materials possessing extreme properties and training a new generation of materials scientists. This will aid in retaining faculty who have contributed to the strong foundation in materials research that already exists at KU.  If funded, the MRSEC award will total just under $30M.

Pursue System Improvements:  implement tools that increase faculty and administrative efficiency; collaborate with KUMC where feasible

  • The PeopleSoft AR-Billing project continues as scheduled. Fit gap sessions have verified the need for some anticipated SQL updates to data, and many processes that will be streamlined due to implementation.  Data in PeopleSoft is being entered/cleaned/changed in preparation for implementation of the new system. 
  • RGS is continuing to collect information pertaining to delegates for the KUPPS process flows.
  • The RDI cleanup project is complete. We are currently performing maintenance/QA activities by the following methods: 1) running weekly queries to verify PeopleSoft data integrity; 2) performing monthly file audits to ensure that PeopleSoft data entry standards are being met; and 3) completing ad hoc data cleanup activities as required by the Billing/AR project.
  • Bi-campus implementation of Click COI and IRB continues with product fixes and updates being made based on several months of usage. Annual COI reporting requests have been delivered for Med Center employees (including Wichita) with KU-L (and Edwards) scheduled for September
  • A Click Steering Committee has been formed with oversight over system wide decisions that 1) incur financial costs across campuses; and/or 2) affect user experience or impact policy across campuses. The first meeting was held August 8, with the next meeting scheduled for October 4. The members are: Tyann Orton (Wichita), Rodolfo Torres (RGS), Karen Blackwell (KUMC), Susan MacNally (RGS), Linda Sadler (RGS), and Mike Keeble (KUMC).
  • A committee has been formed by RGS to address streamlining the policy and procedures for student-faculty relationships when there is also a business relationship.

KUCR Efficiency:  strengthen operations, processes, and overall effectiveness

  • Mishelle Denton will supervise a student position to assist with a new file management process.
  • RGS in collaboration with Huron is continuing to develop and run quality assurance queries in PeopleSoft
  • The 2013 A-133 audit is ongoing during the month of August.
  • Training has started for the PAS staff to review and upload journal entries.
  • RIS has hired a new employee due to the increased usage of Wellspring Sophia (KUIC) and Click Commerce (COI, IRB). He will be the primary support for Wellspring Sophia and will assist and backup the Click system administrator. The added resource will translate to a higher level of user support leading to increased job efficiencies.
  • Data entry QA for Post Award is well-defined with a weekly set of QA queries automatically delivered to stakeholders and processes for addressing results. In addition, there is a monthly review of recently entered random awards by parties external to Post Award. Finally, the QA task group continues to meet monthly or as needed to discuss processes and/or new data points to be added to the QA initiative.
  • IACUC will have a new employee starting in October to provide improved service to PIs who use animals, such as Post Approval Monitoring to ensure protocols are accurate and up to date.


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