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October 29, 2012

Monday, October 29, 2012

Single Identity Management System

  • This project status is still Critical (I.E. Red). The resources needed are working on the KUMC/Hospital Exchange project.

Leverage Software Purchasing

  • Analysis continues on multiple years of software purchase data, with a focus on overlaps between KU-L and KU-M, looking at total spend with each individual vendor. Savings recognized to-date of $140,045, more than twice the expected savings for FY13. Additional savings will be recognized very soon with the completion of the Microsoft Campus Agreement for both KU-L and KU-M.

Increase MFD Usage

  • The group continues to monitor new processes and collect cost savings.

Server Centralization

  • Two additional major departments/groups (Journalism, Edwards Campus) have worked with the evaluation committee to review their results and develop plans for their future server hosting needs. The Server Registration and Centralization Policy has made it through final review with the CIO, Policy Office, & Provost's Office and was published to the KU Policy Website on October 15th ( https://documents.ku.edu/policies/IT/ServerRegistration.htm ). Facilities Services is doing an excellent job installing the new transformers in the Computer Center and the work is progressing very well.

Reorganize & Redefine

  • Associate Director for Support Services interviews have concluded and a decision will be made in the week of Oct 29th. Project Team created communication plan based on the KU IT Communication Template. IT assessment for Social Welfare is scheduled on Oct 29.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineers have successfully completed three phases of testing the new network. Domain Name Service (DNS) servers have been installed in the data centers. Consultants were engaged to help architect the systems. We have begun to work with campus units to make the transition to the new DNS servers as smooth as possible. Progress continues to be made on changing overlapping IP addresses at the KU Lawrence and KU Medical Center campuses.

Enterprise-wide Document Imaging and Workflow

  • The Admissions Transcript Processing and HR subprojects have been released to production while final revisions are under way. The CLAS and Invoice Processing subprojects are in the design phase.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors met and agreed to engage Huron to assist KU in setting the direction and defining the goals of this project. The Graduate Studies CRM project meetings are held bi-weekly. Work continues with CollegeNET on system development and creation of a spreadsheet form to use in uploading data to the system. The Business & Industry CRM weekly project meetings were suspended temporarily while we interviewed each stakeholder regarding the information they need, the data they have currently and are able to share. The current focus of this project is developing all of the data requirements needed for this system. Additionally, discussions are being held with potential vendors to develop a system.

Campus CMS (Content Management System)

  • All early adopter site administrators continue to migrate their websites to the new CMS platform. Anticipated completion date for many early adopters is October 2012.

Early Warning System

  • The fall pilot of Early Warning began on 08/20/2012. We have three confirmed courses for the pilot for Spring 2013. An email has been sent to faculty members teaching Spring 2013 classes with 200 or more students, inviting them to consider using MySuccess in the spring. There will be two information sessions on MySuccess for these faculty members: Oct. 29 at 3:00pm and Oct. 30 at 1:00pm in 250 Strong.

Appointment Scheduler

  • The fall pilot began on 08/20/2012. Students in the pilot will be able to schedule appointments online with pilot course advisors.

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