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October 14, 2013

Monday, October 14, 2013

Single Identity Management System:

  • We continue to work on building a TSC for the School of Education, School of Social Welfare, Libraries, and the Applied English Center which is called the EJSWL-TSC. Centralization proposals for the School of Music and the School of Law have been approved and signed off and centralization efforts have begun. The Academic TSC Manager position and the Administration TSC Manager position have both been filled and the Lead Developer position for the KU IT Libraries System Group has been posted. The centralization proposal for the School of Social Welfare is being updated and Edwards Campus proposal has been approved by KU IT Leadership and Edwards Campus Leadership and the next steps are to work with HR to move the positions. An IT Assessment meeting occurred with the Spencer Museum of Art on 10/11 for an information gathering session in order to create their centralization proposal.

Server Centralization

  • We recently met with ALTEC and the Spencer Museum of Art to discuss the status of their server centralization efforts and we continue to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. The teams are addressing the final few overlapping IPs, firewalled networks, and VPN pools. Over the past two weeks, KU IT has been focusing on the School of Engineering networks, which will continue to be moved during the next two weeks. The KU, KUMC, and KanREN team members are working toward a cutover to occur during winter break.

Single Identity Management System

  • This project status remains at urgent status (i.e., Yellow). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, progress has resumed. KUL has completed the pilot process for user-account name changes for IT Staff. KUL IT is completing analysis and planning for impacts to the rest of campus. The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing and management.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team. Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. New MFD VLANs have been architected, and a migration plan formulated. There was a 16.7% increase in MFD usage for the month of September 2013 versus September 2012, and an annual MFD Usage increase of 22.8%.

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation. Implementation will continue through November.

Leverage Software Purchasing

  • This project is complete. We will continue to track progress on this initiative.

Scanning & Document Workflow

  • This project is complete.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.

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