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November 12, 2012

Monday, November 12, 2012

Single Identity Management System

  • This project status is still critical (i.e. Red). The resources needed are working on the KUMC/Hospital Exchange project. For META, the team is scheduled to restart regular meetings on November 16th.

Leverage Software Purchasing

  • Analysis continues on multiple years of software purchase data, with a focus on overlaps between KU-L and KU-M, looking at total spend with each individual vendor. On October 31, 2012, KU signed a new three-year contract with Microsoft for a Campus Agreement. This agreement included ECAL licensing for both KU Lawrence and KU Medical Center, offering software and functionality beyond the prior agreement. Savings on the Microsoft Campus Agreement for the KU Lawrence campus is $90,199.54. Additional cost on KU Medical Center campus is $17,639.00 based on a change in product mix as well as an increase in student counts to accommodate residents in KC and Wichita that were not previously included. Total savings to KU for the Microsoft Campus Agreement is $72,560.54. Total Leveraging Software Purchasing savings recognized to-date is $212,606.

Increase MFD Usage

  • The workgroup continues to monitor and adjust the MFD procurement workflow and collect cost savings data.

Server Centralization

  • The server centralization team has now reviewed the raw registration data of 298 of the 678 registered servers. The team has met with and reviewed registration data for six additional groups on campus and began the development of plans for their future hosting needs. To date, of the servers that KU IT has worked to centralize, roughly 30% have been physically relocated to KU's Central Data Center, 30% have been decommissioned and migrated to an enterprise shared hosting platform, 20% have been removed from service or consolidated, and 20% have been moved from physical to virtual hosting platforms. Facility Services continues to progress very well with the installation of the power expansion phase of the project.

Reorganize & Redefine

  • The Associate Director for Support Services interviews have concluded and a decision will be made in the week of Oct 29th. The project team created a communication plan based on the KU IT communication template. The IT assessment for Social Welfare is scheduled on Oct 29.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineers have successfully completed three phases of testing the new network. Domain Name Service (DNS) servers have been installed in the data centers. The DNS design has been finalized and testing is underway. We have begun to work with campus units to make the transition to the new DNS servers as smooth as possible. Progress continues to be made on changing overlapping IP addresses at the KU Lawrence and KU Medical Center campuses.

Enterprise-wide Document Imaging and Workflow

  • The Admissions Transcript Processing and HR subprojects have been released to production while final revisions are under way. The CLAS subproject has moved to implementation while the Invoice Processing subproject continues in the design phase.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors met and agreed to engage Huron to assist KU in setting the direction and defining the goals of this project. The Graduate Studies CRM project meetings are held bi-weekly with IT and CollegeNet staff. CollegeNet has released some of the functionality of the new system for testing. The goal is to have most functionality available and in production by January 2013. The Business & Industry CRM weekly project meetings were suspended temporarily while we interviewed each stakeholder regarding the information they need, the data they have currently and are able to share. The current focus of this project is developing all of the data requirements needed for this system. Additionally, discussions are being held with potential vendors to develop a system.

Campus CMS (Content Management System)

  • All early adopter web site administrators have been trained and given account access to migrate their departmental websites to the CMS. Most have completed their migrations. The remaining sites will complete their migrations over the spring and summer months. All IT work has been completed for this phase of the project.

Early Warning System

  • The fall pilot of Early Warning began on 08/20/2012. We have five confirmed courses for the pilot for spring 2013. An email has been sent to faculty members teaching spring 2013 classes with 200 or more students, inviting them to consider using MySuccess in the spring.

Appointment Scheduler

  • The fall pilot began on 08/20/2012. Students in the pilot are able to schedule appointments online with pilot course advisors. Work is underway to develop a system that will enable the various schools and departments to load advisor assignment information into the system for all undergraduate students.

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