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November 12, 2012

Monday, November 12, 2012

Progress made this reporting period:

  • Staff with the Institute for Policy and Social Research have completed the first stage of the activity assessment. Next steps on the assessment include a review of the information provided by each staff member (with an opportunity for further comment), followed by input from supervisors. All staff in the three areas making up the first SSC implementation, the LAS-SSC, have now completed the activity assessment. It is currently anticipated that activity assessments for the rest of campus will begin in the first quarter of next year.
  • The Process Improvement and Training Committees (PITCs) continue their careful examination of KU's existing transactional processes, drafting process maps which incorporate the SSC's role in the future design.
    • In addition to the pilot travel and expense process recently defined, the Travel and Expense PITC has identified a candidate honorarium process to pilot in the initial site. Work continues on the web travel and expense form, which will be shared this week with the Communication Ambassadors for input.
    • The Tuition and Scholarship PITC continues to review the scholarship, fellowship and award processes, identifying the role of the SSC staff. The committee identified the need for a technology solution for tracking and maintaining scholarship data.
    • A subcommittee of the Billing and Receivables PITC is considering the potential for a common dataset for invoicing which may offer an opportunity to streamline that process.
  • The Design Review Committee met, finalizing the staff position profile for SSC staff and providing input on the work of the Process Improvement and Training Committees. The staff position attributes for SSC staff can be referenced in the Communications Ambassadors presentation on the CFE SSC website: http://cfe.ku.edu/documents/ssc/Communication_Ambassadors_11-1-12.pdf.
  • The SSC Steering Committee met to discuss the preliminary data gathered in the activity assessments.
  • The search committee has completed the initial interviews for candidates seeking the SSC Project Manager position. Second interviews have been completed for the LAS SSC Manager position.
  • The College of Liberal Arts and Sciences has begun the search for a Director of Finance and Planning. This is a College position reporting to Dean Anderson; the individual hired will also work closely with the SSC staff. More information on the position is here: https://recruiting.ku.edu/.
  • The SSC Implementation Team continues to hold open office hours on Tuesday afternoons: please check the CFE SSC calendar for times and locations: http://cfe.ku.edu/documents/ssc/ssc-meeting-calendar.pdf.
  • Questions about the Shared Service Centers may be submitted through the CFE website at http://www.ku.edu/contact/, or emailed directly to Changing for Excellence.

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