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November 12, 2012

Monday, November 12, 2012

Consolidate FO and Housing Maintenance Staff: capitalize on economies of scale

  • Drafted position descriptions for FS Procurement Manager, Custodial Coordinator, and Assistant Director of Accounting & Human Resources

Performance Management: implement cultural change to improve staff engagement

  • Provided Maximo training for housing staff and custodial supervisors
  • Made final revision to Service Level Agreement (SLA) – currently in the process of obtaining signatures from FS and DSH Directors
  • Continued working with Maximo users to identify and correct bugs in Maximo version 7.5
  • Worked with EZMax vendor to determine level of effort required for the implementation of full EZMax functionality; vendor is in the process of generating Scope of Work (SOW) and cost estimate
  • Completed Excel-based work order metrics/KPI tracking tool; transitioned workbook to the Director of Business Operations to generate future reports from Maximo data

Zone Maintenance: develop system to reduce supervisory staff and improve efficiency

  • Held weekly staff meeting with the Zone Managers, Zone Administrative Assistant, and Work Management

Energy Reduction and Sustainability: execute plan with incentives for participation

  • No current updates

Asset Inventory

  • Completed upload process of asset data information into Maximo Preventive Maintenance (PM) module
  • Developed master PM records in PM module; working with IT staff to resolve scheduling issues
  • Completed process summary document that summarizes data collection and entry process moving forward

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