May 29, 2012

Tuesday, May 29, 2012
Single Identity Management System
  • For META, our selected vendor was on site to finish analysis and start the design for single/reduced sign-on. The META team is now meeting weekly and working out issues like password policies that are different between all entities. We are continuing the consolidation and duplications of identities. We now have a key in place across all the campuses that will help with this. We will start communicating on whose online IDs are affected in this consolidation very soon. For AD, the requirements document has been signed off by all parties involved.
Leverage Software Purchasing
  • As of 05/24/12, we have received 81 responses to the survey distributed on 05/01/12 to Deans, Directors and Chairs to obtain input regarding current software licenses in use within their departments, as well as plans for additional software for the upcoming fiscal year. The survey will remain open until 06/01/12 as we are still receiving responses. A reminder that the survey can still be completed will be included in an email going out from the Office of the CIO on Friday, 05/25/12. The next step is for the project team to begin working on survey data analysis to determine which software products will provide KU with the most savings in the shortest timeframe.
Increase MFD Usage
  • Most of the work for participants in the second pilot is complete. The School of Social Welfare and the German Department are in the final stages of completion. Several areas that were identified as possible participants have declined to be involved in the pilot; to provide more experience to ITCC staff in the new MFD workflow, we will be identifying one or two additional sites to be included in the second pilot. The first draft of the MFD procurement process was presented to the workgroup and critiqued. A meeting with Purchasing and UDP will be arranged to finalize communications requirements and event triggers in the procurement workflow.
Server Centralization
  • The project team has started tasks in the Phase Two portion of the Server Centralization and Virtualization project. The multi-departmental Server Evaluation Committee continues to meet and reviewed over 60 newly registered servers. 100+ departmentally operated servers have been registered as of 05/25/12 and are being reviewed by the team on a weekly basis as they come in.
Reorganize & Redefine
  • The project group resumed meeting and had met twice within this update period. The first meeting was held to determine the specific targets and outcomes from this project group. in the second meeting, the new Tier IT support model was reviewed and Job Description was created and reviewed by the project team. On current transition efforts, RGS Administration and Administration & Finance are being finalized and DCM / FO staff is in process.
Network Optimization
  • KUMC and KU-L have continued to make excellent progress at eliminating the overlapping IP address space. We continue to develop the network configuration for the KU peering network that we are planning to deploy this summer.
Enterprise-wide Document Imaging and Workflow
  • The University Registrar subproject started the design phase this week. Two subprojects continue in the design phase: HR Position Management Workflow and Admissions Evaluation Workflow. Implementation efforts continue for the Travel and Expense Processing subproject. The Financial Aid Awarding subproject implementation has been rescheduled to take place in July.
Campus CRM (Constituent Relationship Management)
  • Contracts for the CRM consultant have been approved and signed by the University CIO. The consultant engagement will begin in June and provide a high-level assessment and typical best practices for implementing an enterprise-wide CRM for a higher education research institution.
Campus CMS (Content Management System)
  • This project involves migrating early adopter web sites to the new CMS platform. All site administrators involved in the early adopter phase have completed their training and have begun migrating their web sites to the new CMS. The target date for deployment of early adopter websites is August 2012.
Early Warning System
  • The project team continues to finish up remaining tasks in preparation for the summer pilot course that begins on 06/04/12. The technical team members continue to work with the vendor to understand data flow between systems. The project will have an expanded launch date of August 2012 with 6-8 courses participating.
Appointment Scheduler
  • The project team continues to research methods for bringing advisers across units into one system for integration with the calendar software. The projected pilot date is August 2012 for UAC advisors who are participating in the Earl Warning pilot.

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