May 24, 2013

Friday, May 24, 2013

Single Identity Management System

  • This project status is still Critical (i.e. Red). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, the KUL and KUMC teams have completed integrating the 'isNameTaken' web service into their user account creation and management processes. The KU Lawrence group has started implementation of work for migration of conflicting user-ids. The team continues to develop the 'doesUserExist' web service, which will prevent duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing and management.

Leverage Software Purchasing

  • The first meeting of the Technology Advisory Committee was held on 02/13/13 and the first meeting of the TAC Hardware Advisory sub-committee (TAC HW) was held on 03/14/13. The charge document has been finalized for the Hardware/Software Subcommittee and Purchasing is scheduling the first meeting of the combined group. The project team is continuing to investigate the use of Kivuto for software distribution at KU Lawrence as it's already in use at the KU Medical Center. The project team continues to perform analysis on multiple years of software purchase data with a focus on overlaps between KUL and KUMC, looking at total spend with each individual vendor. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff project team. In the Applied English Center, we are evaluating changes to propose which would cut costs and bring the operation in line with standard operating procedures and have begun implementation with newly hired centralized IT staff. Working with KU IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. During our last monthly meeting with the CIO, a proposal for reorganization of the MFD VLAN was discussed. A draft proposal has been prepared for his review. We have completed a spreadsheet documenting historical trending, and generally speaking, we can establish MFD usage has increased at KU. We will continue to evaluate centralizing departmental print usage for efficiencies to be gained by the use of standard operating procedures.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and managed services hosting agreements for departments. Migration and planning meetings recently occurred with ALTEC, CRL, and LSI. The team is also planning to prepare for Admins to update their server registration information by 07/31/2013.

Reorganize & Redefine

  • KU IT Directors have reviewed the IT Centralization Proposal for the School of Social Welfare. The KU Edwards Campus IT Centralization Proposal has been reviewed by Senior IT Staff and is currently under review by the CIO. The Director of Support Services is creating the IT Centralization Proposal for the School of Music. The project team will not meet on May 27 due to the Memorial Day holiday, but they will meet again on June 3 to finalize documents used in the project.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineering continues to improve on the KU Peering Network design. The DNS Anycast architecture has been implemented and is productional. Progress continues to be made on changing overlapping IP addresses at the KUL and KUMC campuses.

Scanning & Document Workflow

  • The migration of KUMC electronic documentation to the ImageNow system continues. A few system configuration changes are required to achieve HIPAA compliance before the student and patient files can be imported, so the team is working to make the changes while the student and patient files are being withheld from the migration queue.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with redirecting students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team has started implementation, which will continue for 12 weeks.

Campus CMS (Content Management System)

  • Phase 3: Implementation of user-requested enhancements is underway. Monthly meetings have been scheduled to review feature rollouts. Faculty PRO phase 1 integration requirements have been baselined. Development of these requirements has begun.

Early Warning System

  • The spring pilot is complete. This project has now been moved to warranty.

Appointment Scheduler

  • A system that will enable the various schools and departments to load advisor assignment information into the system for all undergraduate students has deployed. Some advising units are in the process of piloting this functionality. Financial Aid & Scholarship is piloting using the calendar in their back office and the project team is helping work through different use cases.

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