March 5, 2012

Monday, March 5, 2012
Single Identity Management System
  • There are two major components to the Single Identify Management System (SIMS) Phase 1 CFE initiative. The first is to synchronize the core directories of each campus Identity. We call this META because of our work with metadata. The second is optimizing the Microsoft Directories called Active Directory (AD). For META, the project team is continuing to work on the prerequisite projects that are the foundation for this phase. We are continuing the analysis to consolidate cross campus identities. We are currently focusing on determining ID conflicts and duplicate accounts. For AD, the project team has been working on common use cases in preparation for determining requirements.
Leverage Software Purchasing
  • The first team meeting was held on March 1, 2012. The Executive Summary document was reviewed with team members and work was started on the Project Charter Document. Recurring team meetings will be scheduled for the full team with video conferencing between KU Lawrence and KU Medical Center.
Increase MFD Usage
  • In the past two weeks the Multi-Function Device (MFD) team has held initial meetings with pilot participants in Environmental Health & Safety and the French & Italian Department, met with purchasing to discuss changes in contract with Unisource Document Products (UDP) and availability of smaller MFD models, met with Jeff Severin from The Sustainability Office to discuss how to best capture cost savings from decreased power consumption due to increased usage of MFDs, drafted acceptable use policy for printing resources, and held MFD team meeting with new stakeholder member, Rachel Smith, Engineering.
Server Centralization
  • The team vetted the draft server registration policy with the IT Deputy Technology Officer (DTO) and has prepared a final version for senior administration to review. Members of the team began the review of existing service chargeback models and are reviewing all cost associated to improve the models used for storage, backup, and server hosting. The registration process online tool is substantially complete and will undergo minor edits. Communications have completed internal review and have been sent to senior leadership for review. The server virtualization platform installation process was completed and is now undergoing configuration and software testing in preparation for VMware installation.
Reorganize & Redefine
  • Applications for the new Director of Support Services have been reviewed. Interviews will be scheduled over the next two weeks. The project team will be meeting the week of March 12 to finalize the communication plan and next steps. The technical assessment document for decentralized environments has been finalized. Transition efforts with School of Business and Student Success IT staff continue.
Network Optimization
  • We have created a detailed network design for connecting the KU campuses and three possible solutions for resolving our intercampus DNS issues. Both the KU Lawrence and KU Medical Center teams are making excellent progress at eliminating overlapping networks. The network design for connecting the campuses will address concerns addressed by the Wichita campus two years ago.
Enterprise-wide Document Imaging and Workflow
  • KU has engaged Perceptive Software for the implementation of an enterprise-wide document managing solution called ImageNow. The project is currently in the Planning Phase with implementation beginning in late March.
Campus CRM (Constituent Relationship Management)
  • The RFP is posted and available for vendors to respond. In parallel, the project team will begin working on the policies and procedures required for the ongoing operational success of the system. The team is also determining the first set of departments to use the system.
Campus CMS (Content Management System)
  • The project team has set-up the test and production servers. The MySQL enterprise licenses should be installed this week. The developers continue to implement modules and work on project requirements. This project is on track to complete, on time, March 23, 2012.
Early Warning System
  • The project team has selected 9-10 flags to configure in the Early Warning system for the pilot. The technical team members are working with the vendor to understand data flow between systems. The project has a projected pilot date of June 2012 with an expanded launch date of August 2012.
Appointment Scheduler
  • The project team has determined that a subset group of users within the University Advising Center (UAC) will pilot the software in the fall. The Provost's Office is determining which classes will participate so that UAC can determine how many advisors they will need to allocate. The projected pilot date is August 2012.

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