June 25, 2012

Monday, June 25, 2012

Single Identity Management System

  • For META, the team is continuing to work through issues like user provisioning, password policies, challenge questions, self-service, and attribute synching. Currently, we are concentrating on password policy and management. We are continuing the consolidating and duplications of identities. We will start communicating to impacted users very soon. For AD, we need to determine a vendor to help design the best Active Directory environment base on the signed off requirements.

Leverage Software Purchasing

  • The categorized software information received from the survey continues to be reviewed by the project team to determine which software products will provide KU with the most savings in the shortest timeframe. Appointments are being finalized for the Software Advisory Board membership. An Enterprise License for Echo360 was finalized this week. This provides all KU campuses the ability to capture classroom lectures and presentations and make them available for future access, allowing students to gain more value from past lectures.

Increase MFD Usage

  • Since the last report the workgroup held an initial consultation with CLAS Digital Media Services as part of the second pilot project. The team also held meetings with UDP and KU Purchasing to finalize key processes, communications, and event triggers to improve the MFD procurement workflow and coordination of device delivery.

Server Centralization

  • Over 156 servers have been registered to date. A number of campus technical liaisons have been in contact with the team to work through questions regarding the registration. The Server Evaluation Committee has met with several departments to review the results of their registration and begin planning for classification and possible centralization of appropriate servers. Departmental staff have been reminded to complete the initial registration of their serve by July 6th.

Reorganize & Redefine

  • The project team has developed and reviewed the New Incident Workflow for TSC. Technical Assessment of Public Affairs IT support staff is completed and finalized and transition efforts remain ongoing.

Network Optimization

  • During the Facilities Operations and Johnson Controls meeting, we addressed the few environmental control systems that have not been migrated yet. In addition, we purchased the DNS software and licenses required for Phase 1. KUMC and KU-L have continued to make excellent progress at eliminating the overlapping IP address space

Enterprise-wide Document Imaging and Workflow

  • The CLAS subproject design phase begins this week and the implementation phase of the Travel and Expense subproject will end with the new T&E process release to production on 07/02/12. Three subprojects continue in the design phase: HR Position Management Workflow, Admissions Evaluation Workflow, and the University Registrar Workflow.

Campus CRM (Constituent Relationship Management)

  • The consultant was on-site this week and conducted the CRM Readiness Workshops for the Bursar, Financial Aid, and Registrar Offices.

Campus CMS (Content Management System)

  • All early adopter site administrators have begun migrating their web sites to the new CMS platform. The target date for deployment of early adopter websites is August 2012. An early status check indicates that most early adopters will have no issues meeting the target date.

Early Warning System

  • The summer pilot of Early Warning launched on 06/06/12 and is approaching the mid-point. Three different flags have been raised and email notifications have been sent to students. Student responses to messages have been positive so far. The technical team members continue to work with the vendor to understand data flow between systems. The project will have an expanded launch date of August 2012 with six to eight courses participating.

Appointment Scheduler

  • The project team continues to research methods for bringing advisers across units into one system for integration with the calendar software. Advising changes could affect solutions, so the team will work with Advising Leadership to determine where the method needs to be flexible. The projected pilot date is August 2012 for UAC advisors who are participating in the Earl Warning pilot. Work will begin in July to bring all August pilot participants into the system.

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