June 2, 2014

Monday, June 2, 2014

Reorganize & Redefine

  • The IT Assessment for Department of Student Housing has been completed, and the IT Staff Proposals for Department of Student Housing, School of Journalism & Mass Communications and School of Architecture, Design & Planning are in process.

Server Centralization

  • KU IT will continue to work with departments who have servers hosted outside of KU’s centrally managed Data Center and communicate the reasons behind this initiative.

Network Optimization

  • The remaining initiatives for Network Optimization have been identified as integration of wireless and centralization of monitoring.  IT staff at KUMC, Wichita, and Lawrence are in the process of documenting the current configurations of wireless networks and solutions used for monitoring on their campus.  Potential dependencies have been identified.  The teams will continue to refine scope based on the documentation gathered over the next two weeks to recommend direction and next steps for the project.

Single Identity Management System

  • This project status remains at urgent status (I.E. Yellow).  For AD this effort remains on hold until the non-technical aspects of the project have been resolved.  For META, progress has resumed.  The team continues efforts to resolve duplicate user accounts, and working on the web-services that will prevent future duplicate user-ids.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team.  A PaperCut upgrade is planned to leverage additional functionality of Konica Minolta MFDs using Embedded PaperCut.  There was a 4% decrease in MFD usage for the month of April 2014 versus April 2013, making our YTD increase 12.4% over 2013. The decrease in April is almost certainly explained by a 40% increase in March 2014.

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM. A prioritized list of features has been approved by leadership and a sub-set of features to be completed in FY14 have been identified.  Development work is in progress on the prioritized FY14 features.  Planning for FY15 features is in progress.

Leverage Software Purchasing

  • This project is complete.  We will continue to track progress on this initiative.

Scanning & Document Workflow

  • This project is complete.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.

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