June 11, 2012

Monday, June 11, 2012

Consolidate FO and Housing Maintenance Staff: capitalize on economies of scale

  • Jim Hobt began interim position as associate director of Business Services in FS; he held various meetings with key stakeholders and leadership in FS and other areas
  • Completed analysis of staffing and budget impacts associated with personnel that requested early retirement via the Voluntary Separation Incentive Program (VSIP)
  • Reviewed position description for the Director of Facilities Services position with representatives from HR and the Facilities Steering Committee, and advertised the position in various local and national media and job search sources
  • Worked with interim director of FS and current FS leadership to identify which resources and skill sets must remain centralized; information will be used to determine total pool of resources that will be allocated to the zone program
  • Meeting held with the Comptroller to discuss general accounting activities, concerns regarding FO and DHS merger, and other year-end activities

Performance Management: implement cultural change to improve staff engagement

  • Completed approximately 95% of Maximo release 7.5 user acceptance testing; Asset Partners is debugging the 7.5 install based on user testing
  • Working with Asset Partners to identify all customizations made by KU to Maximo to understand the differences between the KU environment and Maximo “out of the box;” assessing which customizations will need to be included in the reimplementation
  • KU building, floor, and room number data analyzed for consistency in preparation to upload location data into Maximo
  • A Service Level Agreement (SLA) meeting was held with the Department of Student Housing (DSH), Comptroller and FS to discuss determination of FY2013 annual assessment to be charged to DSH; FY2011 actual costs will be reviewed by DSH to establish a baseline to be adjusted for organization and other changes, as appropriate
  • Several meetings were held with FS business personnel to clarify priorities between now and July 1, 2012

Zone Maintenance: develop system to reduce supervisory staff and improve efficiency

  • Interview committee selected six candidates for the Zone Manager positions and notified selectees on Monday, May 21; all selectees accepted the offer
  • Completed interview process for zone maintenance supervisors, zone custodial supervisors, and central shop supervisors; selectees will be notified on Monday, June 11
  • Met with Custodial workgroup to discuss the key decisions regarding the design of the future state FS operating model; workgroup will not meet regularly moving forward

Energy Reduction and Sustainability: execute plan with incentives for participation

  • Energy sub-workgroups completed building assessment methodology reports for the energy conservation pilot site that will be rolled out the beginning of Fall semester


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