June 10, 2013

Monday, June 10, 2013

Single Identity Management System

  • This project status is still Critical (i.e. Red). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, the KUL and KUMC teams have completed integrating the 'isNameTaken' web service into their user account creation and management processes. The KU Hospital team is still working to integrate these web services into their processes. The KU Lawrence group has started implementation of work for migration of conflicting user-ids. The team continues to develop the 'doesUserExist' web service, which will prevent duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing and management.

Leverage Software Purchasing

  • The first meeting of the Technology Advisory Committee was held on 02/13/13 and the first meeting of the TAC Hardware Advisory sub-committee (TAC HW) was held on 03/14/13. The charge document has been finalized for the Hardware/Software Subcommittee and Purchasing is scheduling the first meeting of the combined group. The project team is meeting bi-weekly to coordinate the upcoming meetings of the TAC and the Hardware/Software Advisory sub-committee and ensure that the processes are efficient, effective and accurate. Once the TAC is successfully operational, the project team will disband. The project team is continuing to investigate the use of Kivuto for software distribution at KU Lawrence as it's already in use at KU Medical Center. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff project team. In the Applied English Center, we continue implementation with newly hired centralized IT staff. Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. During our last monthly meeting with the CIO, a proposal for reorganization of the MFD VLAN was discussed. A draft proposal has been prepared for his review. We have completed a spreadsheet documenting historical trending, and generally speaking, we can establish that MFD Usage has increased at KU. This information has been disseminated to the CIO and CPO. We will continue to evaluate centralizing departmental print usage for efficiencies to be gained by the use of standard operating procedures.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and managed services hosting agreements for departments. A follow-up meeting occurred with ALTEC and the School of Pharmacy to identify existing inventory, discuss issues/concerns and determine migration steps. A meeting with the Spencer Museum of Art is scheduled for the week of June 10th to have a similar discussion. Server movement and decommissioning efforts took place for: ALTEC, Public Affairs, Social Welfare and the School of Journalism. Preparation continues for System Administrators to update their server registration information by the end of July.

Reorganize & Redefine

  • For the School of Social Welfare, KU IT Directors met with Dean Kondrat to discuss the centralization plan. The Deputy Support Office (DSO) received feedback from Dean Kondrat and will revise the IT Staff Centralization Proposal accordingly. For the KU Edwards Campus, the CIO has reviewed the IT Staff Centralization Proposal and will schedule a meeting with Edwards Campus leadership to review the proposal. The CIO is also in the process of reviewing the School of Music's IT Staff Centralization Proposal before presenting this to Dean Walzel. The initial meeting to discuss the IT Staff Centralization Proposal for the School of Law has been scheduled for June 20.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineering continues to improve on the KU Peering Network design. Significant progress was made on changing overlapping IP addresses on 06/02/13 by completing the PBX and some of the firewall changes.

Scanning & Document Workflow

  • The migration of KU Medical Center electronic documentation to the ImageNow system continues. A few system configuration changes were addressed to achieve HIPAA compliance so now student and patient files can be imported.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team has started implementation. Implementation will continue for 12 weeks.

Campus CMS (Content Management System)

  • Phase 3: Implementation of user requested enhancements is underway. Monthly meetings have been scheduled to review feature rollouts. Faculty PRO phase 1 integration requirements have been baselined and development of these requirements has begun.

Early Warning System

  • The spring pilot is complete. This project has now been moved to warranty.

Appointment Scheduler

  • A system that will enable the various schools and departments to load advisor assignment information into the system for all undergraduate students has deployed. Some advising units are in the process of piloting this functionality. Financial Aid & Scholarship is piloting using the calendar in their back office and the project team is helping work through different use cases.

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