July 9, 2012

Monday, July 9, 2012

Single Identity Management System

  • For META, the team is continuing to work through issues like user provisioning, password policies, challenge questions, self-service, and attribute synching. Currently, we are concentrating on password policy and management. We have identified the accounts that need to be consolidated and those that are in conflict. We are working on the communication plan to inform the impacted users. For AD, we need to determine a vendor to help design the best Active Directory environment base on the signed off requirements.

Leverage Software Purchasing

  • The categorized software information received from the survey continues to be reviewed by the project team to determine which software products will provide KU with the most savings in the shortest timeframe. Appointments are being finalized for the Software Advisory Board membership.

Increase MFD Usage

  • The project team has finished their final pilot and is ready to move forward with IT Client Consulting, rolling out the methodology in CLAS. The team is also working with various constituencies on campus to find a better process by which to dispose of desktop printers on campus. Pending some final numbers, we will be finished with our Academic Pilot findings document imminently.

Server Centralization

  • Over 210 servers have been registered. Progress is continuing to be made on the migration of RGS and School of Business servers. The project team has finalized the plan to move Administration & Finance servers and will begin working with the next round of customers.

Reorganize & Redefine

  • Project Group starts working on new staff / faculty / students technical on-boarding process. Checklist created, working on a generic version that covers 80% of the needs. Initial IT assessment for DCM / FS begins.

Network Optimization

  • During the bi-weekly with KUMC, KU Wichita, KanREN, and KU Lawrence, we reviewed peering network and DNS implementation steps. Fifty percent of KU Card's systems have been migrated to new IP addresses. KUMC and KU-L have continued to make excellent progress at eliminating the overlapping IP address space.

Enterprise-wide Document Imaging and Workflow

  • The Travel and Expense subproject was released to production on 7/02/12. The HR and Financial Aid subprojects entered the implementation phase. The CLAS, Admissions, and University Registrar subprojects continue in the design phase.

Campus CRM (Constituent Relationship Management)

  • The consultant will be on-site next week to conduct workshops related to Business & Industry outreach.

Campus CMS (Content Management System)

  • All early adopter site administrators have begun migrating their web sites to the new CMS platform. The target date for deployment of early adopter websites is August 2012. An early status check indicates that most early adopters will have no issues meeting the target date. Information Technology deployed their CMS website live on 07/02/12.

Early Warning System

  • The summer pilot of Early Warning launched on 06/06/12 and has reached the mid-point. Student responses to messages have been positive so far. Surveys are being developed for students, faculty, and advisors participating in the pilot in conjunction with the Office of Institutional Research & Planning. The technical team members continue to work with the vendor to understand data flow between systems. The project will have an expanded launch date of August 2012 with six to eight courses participating.

Appointment Scheduler

  • The project team has identified a possible solution for bringing advisers across units into one system for integration with the calendar software. The solution will be presented to an advisor focus group in July and then presented to Advising Leadership for feedback. The projected pilot date is August 2012 for University Advising Center advisors who are participating in the Early Warning pilot. Work will begin in July to bring all August pilot participants into the system.

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