July 23, 2012

Monday, July 23, 2012

Consolidate FO and Housing Maintenance Staff: capitalize on economies of scale

  • Finalized new FS org chart and communicated final organization structure to all staff
  • Executed merger, rolled out new FS organization model, and transferred designated staff to DCM

Performance Management: implement cultural change to improve staff engagement

  • Executed custodial shift and assignment changes; working with zone managers and FS staff to balance custodial workers across the zones to meet workload requirements
  • Provided zone managers with paper copies of all work orders that were open prior to the July 9th merger to ensure that work is completed on existing orders
  • Met daily with the zone managers and work management staff to review and respond to work orders and to discuss and resolve operating issues as they arise
  • Decision was made to discontinue use of the Peachtree Accounting "shadow" system
  • Trained work management and zone managers on interim, paper-based work order management process that will be utilized until the Maximo reimplementation is complete
  • Worked with IT staff and asset partners to begin developing workflow in Maximo for the future state work order management process
  • Revised previous draft of Financial Agreement of the SLA based on discussion with Student Housing and the Comptroller
  • Physical inventories of FS shops were completed the last week of June, and all adjustments were entered into Maximo the first week of July
  • Compiled year-end inventory valuation reports of consumable supplies for FY2012
  • Developed budget estimate for a phased roll-out of mobile Maximo devices beginning with a pilot and first wave implementation in the Fall

Zone Maintenance: develop system to reduce supervisory staff and improve efficiency

  • Assigned assistant custodial supervisors to zones

Energy Reduction and Sustainability: execute plan with incentives for participation

  • Interim Director of Business Services met with Property Accounting, Environmental Stewardship, and Barry Swanson to discuss general plans to control and dispose of surplus property

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