July 22, 2013

Monday, July 22, 2013

Procurement: standardize and enhance processes to ensure pricing and transparency

  • Procure-to-Pay Leadership meetings are being held on an ‘as-needed’ basis
  • Continued training for Campus
    • Weekly classroom (hands-on) sessions continue
    • Lecture style classes are scheduled for July-August
  • Vendor Process (add/change) remains current
  • New form and workflow for Bursar (refunds) is now in production
  • Improved KUPPS utilization – Check Requests vs. Vouchers
    • For the week ending of 7/13, Check Req 92% Voucher 8%
  • Continued SciQuest KU/KUMC Catalog Consortia tasks
    • Conducted weekly telecom w/KUMC
    • Consortia for KU-Lawrence to go-live in early July
      • No visible change for end-users

Strategic Sourcing: develop collaborative program across KU-KUMC

  • STAPLES has backed off on offering an “Early Pay Discount”
    • Will revisit once Spend increases to expected levels.
  • The following catalogs live(available to KUMC):
    • SKC Communications – Audio Visual products
    • Anixter – Specialty Wire & Cable for IT.
  • The following catalog is in Test (will be available to KUMC):
    • Cartridge King – State Use Toner.
  • The following catalogs are in work (all will be available to KUMC):
    • Matheson – Industrial Gasses
    • Complete Books & Media Supply – Books
    • B&H Photo – Digital Cameras, Photography Equipment, etc.
    • VWR – Switch from Punchout to Hosted.

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Changing for Excellence was the featured cover story in the January, 2015 edition of Business Officer, the official magazine of the National Association of College and University Business Officers (NACUBO). You can read the full story online.

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