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  • January 27, 2014

January 27, 2014

Monday, January 27, 2014

Reorganize & Redefine

  • Two IT Coordinator positions to support the Libraries and Carruth-O’Leary have been posted and first round interviews are being conducted. Tier 1 positions have also been posted for the EJSWL TSC and the Administration and Operations TSC, and first round interviews are being conducted. Discussions are taking place to address Continuing Education’s technology support staff since the Continuing Education department is moving to Edwards Campus.

Server Centralization

  • Multiple follow-up meetings have occurred with departments such as Math, Spencer Museum of Art, Life Span Institute (Juniper), and CReSIS to discuss their centralization efforts. KU IT continues to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting.

Network Optimization

  • The network teams successfully completed the network cut-overs at the Wichita campus (January 10) and KUMC (January 14). The networks now appear as one logical network. The teams are currently reviewing minor issues encountered during the cut-over process and coordinating efforts to clean up these items.

Single Identity Management System

  • This project status remains at urgent status (i.e., Yellow). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, progress has resumed. KUL IT has completed renaming two more groupings of conflicting user-accounts. The team is actively engaged in communications and preparations for the two remaining groups. One group beyond this is scheduled, but no users have been included in that group yet. The latest rounds of changes identified no new system impacts. KUL IT is continuing the communication process for the remaining round of impacted users. The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing and management. With the wrap-up of user account renames, the team will again be making this work their primary focus.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team. Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. MFDs in the School of Law are delayed in adopting standard operating procedure pending server centralization and network issues. There was a 31.1% increase in MFD usage for the month of December 2013 versus December 2012, and an annual MFD Usage increase of 15.4% for the calendar year 2013.

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM. A prioritized list of features has been approved by leadership, and a sub-set of features to be completed in FY14 have been identified.

Leverage Software Purchasing

  • This project is complete. We will continue to track progress on this initiative.

Scanning & Document Workflow

  • This project is complete.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.

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