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January 13, 2014

Monday, January 13, 2014

Consolidate FO and Housing Maintenance Staffcapitalize on economies of scale

  • Worked with Public Affairs on Wall Street Journal article on CFE Savings in FS.  Escorted photographer to various locations for pictures of FS employees on the job.
  • Assisted Memorial Union with emergency repairs to fire main sprinkler; partnered with DCM, and Union employees as well as McElroys for successful emergency repair to critical system.
  • Work in housing buildings and cleaning in academic areas will be ongoing during the several week period of student vacation.
  • Working through HVAC and plumbing issues in several buildings due to extreme cold snap and damage to some systems. 

Performance Managementimplement cultural change to improve staff engagement

  • Continued Safety training for overnight shifts and started second round of safety training (safety overview, ergonomics, lifting) for day shift employees. 
  • Held electrical code and arc flash safety training for electricians.
  • Recognized two FS employee Advisory Council employees of the month, Larry Higgins for December and Natalya Vorobey for January.
  • Delivered over $900 in merchandise and gift card donations to FS adopted family for the holidays through the Salvation Army.
  • Submitted APPA Facilities Performance Indicators (FPI) Survey this week.  This enables free access to other participants’ data for benchmarking  once APPA validates data and publishes the results.
  • Selected Robert Kinder for Maximo position; he will return to KU in early January.
  • Contract for CFI0 (IT consultant) signed and underway.  CFI will help define scope of work for Maximo and integration projects with KU reps from FS, Accounting, and IT

Zone Maintenancedevelop system to reduce supervisory staff and improve efficiency

  • Completed 3047 work orders in December, with 100% satisfaction rating from automated survey responses.
  • Wi-Fi projects completed on west campus to improve coverage for handheld devices.   
  • EZ Max Mobile and handheld devices rolled out to about 70% of maintenance employees and custodial supervisory staff.  Central Plumbing shop scheduled early in January.  Initial feedback positive.
  • Zones responsible for housing areas are working through firewall issues and will be able to use handhelds in their areas through ResNet.

Energy Reduction and Sustainabilityexecute plan with incentives for participation

  • Worked with Center for Sustainability to populate Strategy Table goals and objectives in energy related areas of Sustainability Plan.
  • Completed project for LED lighting installation in Mississippi and AFH garages enabling submission of tax credit for parking funded project.

Asset Inventory

  • Expecting ESG consulting report on warehouse and inventory management soon. 
  • Received proposals from Enterprise to transition motor pool to Enterprise contract operation; working with procurement and drafting procedures for customers to use contract directly.
  • Exploring pilot opportunity with Grainger to dispense PPE and tools through vending like machine – free service with Grainger at our customer spending level.
  • Filled one Storekeeper vacancy, and currently interviewing for Storeroom Supervisor position.

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Changing for Excellence was the featured cover story in the January, 2015 edition of Business Officer, the official magazine of the National Association of College and University Business Officers (NACUBO). You can read the full story online.

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