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January 13, 2014

Monday, January 13, 2014

Procurement/P2Pstandardize and enhance processes to ensure pricing and transparency

  • Procure to Pay leadership meetings are scheduled every other week
  • P2P Advisory Committee – Meeting held 12/13/2013
  • Vendor Add/Change process (backlog) remains current
  • KUPPS utilization – Check Requests vs. Vouchers
    • For the week ending 1/3, Check Req 88%, Voucher 12%
  • Continued SciQuest KU/KUMC Catalog Consortia tasks
    • KUMC SciQuest SUCCESSFUL Go Live – 11/12
      • No significant issues reported
  • Continue transitioning KU SciQuest users to the New User Interface
    • All new users are now starting in the new interface
    • All users will be transitioned by March 2014
  • Grant end date – PR Validation update is in production
    • User voucher access for this task will be limited by the end of January

Strategic Sourcing:  develop collaborative program across KU-KUMC

  • Under the SciQuest Consortia Agreement, KU catalogs are available for KUMC use
  • Strategic Sourcing project plans for IT, FS/DCM, Scientific, General & Contract Enablements are in place and project status is reviewed by Procurement Leadership every two weeks
  • NEW Catalogs:
    • B&H Photo (Camera Equipment) Live – 1/2/14
  • Catalogs In Work:
    • Matheson (Industrial Gases) Target Completion Date – 1/24/14
      • Matheson continues to work on Mapping Issues
    • Business Interiors by Staples  (Furniture) Target Completion Date – 2/24/14
      • Staples is Changing from Portal Invoicing to cXML for this catalog
    • Bio-Rad (Scientific) Target Completion Date – 2/24/14
    • Midwest Scientific – New Agreement Completed Target Completion Date – 2/24/14
    • Ferguson (Plumbing Supplies) Target Completion Date – 3/24/14
      • Ferguson resource issue -  Testing to begin 2/24/14
    • Qiagen Target Completion Date – TBD

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Changing for Excellence was the featured cover story in the January, 2015 edition of Business Officer, the official magazine of the National Association of College and University Business Officers (NACUBO). You can read the full story online.

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