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February 4, 2013

Monday, February 4, 2013

Single Identity Management System

  • Project status is still Critical (i.e., Red). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, the team is targeting an implementation in May. Communications have gone out to all KU Lawrence users that are part of the subset of user-ids targeted for change on February 7. The team is also testing a web-service to prevent creation of further duplicate and conflicting user accounts. The team continues to work on requirements for data attribute syncing and management.

Leverage Software Purchasing

  • Analysis is underway on the total KU spend with multiple vendors providing video and classroom technology and support with the goal of establishing an enterprise contract for support which would result in savings for KU. Analysis continues on multiple years of software purchase data, with a focus on overlaps between KUL and KUMC, looking at total spend with each individual vendor. The final drafts of the charge documents for the Technology Advisory Committee, the Hardware Advisory and Software Advisory subcommittees are waiting for final review and approval. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The MFD team continues to promote MFD utilization on campus and collect cost savings data.

Server Centralization

  • Server Centralization team continues to work to implement server hosting plans and managed services hosting agreements for departments. Migration and planning meetings have occurred with Kansas Biological Survey. An additional seven server systems were decommissioned and two more migrated to the virtualized server hosting platform. IT Leadership continues to reach out and discuss the concept of the CFE-SCV project with many members of the community.

Reorganize & Redefine

  • Chris Hathaway from DCM/FS has been hired as the TSC Manager for the Administration TSC. The DCM/FS Centralization Proposal has been completed and approved by the CIO; there has been a meeting scheduled on February 7 to discuss next steps with Barry Swanson. The School of Education Centralization Proposal has also been completed and approved by the CIO. The Director of Support Services met with Rick Ginsberg, Dean of the School of Education on January 31 and is currently working on finalizing the proposal between KU IT and SoE. Finally, the Social Welfare IT assessment has been completed. The project team met with internal KU IT staff and is now pending for DSS to draft the Centralization proposal.

Network Optimization

  • Network teams continue to move forward on the CFE Network Optimization initiatives. Network engineering continues to improve on the KU Peering Network design. The DNS Anycast architecture has been implemented and is productional. Progress continues on changing overlapping IP addresses at the KU Lawrence and KU Medical Center campuses.

Enterprise-wide Document Imaging and Workflow

  • The CLAS subproject will release the Retroactive Withdrawal eForm soon. The Invoice Processing subproject team continues to test the new workflow and is on target to release to production with the KU Procure to Pay Initiative Wave Two in the spring of 2013, completing Phase 1 of the Enterprise-wide Document Imaging and Workflow project.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have received the Executive Overview of the DemandEngine report.
  • The Graduate Studies CRM project meetings are held biweekly with IT and CollegeNET staff. CollegeNET released some functionality of the new system for testing. Project partners are developing workflows and email templates. Graduate Studies is working with CollegeNET to import GRE test files. Goal is to have most functionality available and in production by March.
  • The Business & Industry CRM project team began the design phase on 01/28/13.

Campus CMS (Content Management System)

    • Phase 2
    : All early adopter website administrators have been trained and given account access to migrate their departmental websites to the CMS. Most have completed their migrations. The remaining sites will complete their migrations over the spring and summer months. All IT work has been completed for this phase of the project.
    • Phase 3
    : Early adopter user enhancements have been gathered, and a baseline for project requirements has been established. Implementation of the user requested enhancements have begun. Biweekly meetings have been scheduled to review feature rollouts.

Early Warning System

  • The spring pilot of Early Warning began on 01/22/13. Eight courses are participating in the pilot. The first kudos were sent to students in one of the pilot courses this week.

Appointment Scheduler

  • Work is under way to test a system that will enable the various schools and departments to load advisor assignment information into the system for all undergraduate students.

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