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February 4, 2013

Monday, February 4, 2013

Consolidate FO and Housing Maintenance Staff: capitalize on economies of scale

  • Extended Safety Manager position announcement closing date to January 25, 2013, and advertised. Established search committee.
  • Selected Shawn Harding for Work Management Manager position. Offer made and accepted with start date of February 17, 2013.
  • Conducted phone interviews and then held one of two face-to-face interviews for Administrative Associate Sr. (Assistant to FS Director).

Performance Management: implement cultural change to improve staff engagement

  • Attended meeting to participate in CFE process for Facilities Services provision at the Edwards Campus.
  • Continued discussion with DCM on Facilities Life Cycle Management for guidelines on funding levels for maintenance and repair (operations) versus larger projects (capital asset management). Adopted $10K guideline to trigger discussion.
  • Met with Student Housing on financial structure of SLA, including current pace of spending and overhead discussion. Will obtain previous data on overhead, and need to provide building specific cost breakdown for housing reporting needs.
  • Toured several KU buildings with Travelers' representative and the Fire Marshall; reviewed FS role in providing life/fire safety.
  • Attended first meeting of Institutional Compliance Partners Network.

Zone Maintenance: develop system to reduce supervisory staff and improve efficiency

  • Held weekly meeting with Zone Managers, Zone Supervisors, and Central Shop Supervisors to improve communications and workflow between the zones and central shops.
  • Held meeting with Zone Managers to deliver EHS training and dealing with universal and hazardous waste streams.
  • Held meeting on commencement requirements with Chancellor's Office staff to ensure all needs covered by FS under new service delivery model. Laura Sellers from Special Services central shop is one lead POC and Zone 5 is the other key POC.
  • KU Construction working to resolve plumbing issues in Zone spaces with lift station.

Energy Reduction and Sustainability: execute plan with incentives for participation

  • No new updates

Asset Inventory

  • No new updates

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