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February 17, 2013

Sunday, February 17, 2013

Single Identity Management System

  • This project status is still Critical (i.e. Red). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, the users identified to be part of the first round of user-id changes have been migrated. The teams are assessing the impacts for planning out the larger user-id migrations. The team continues testing web-services to prevent creation of further duplicate and conflicting user accounts. Additionally, the team continues to work on requirements for data attribute syncing, and management.

Leverage Software Purchasing

  • The charge documents for the Technology Advisory Committee, the Hardware Advisory and the Software Advisory subcommittees were finalized. The first meeting of the Technology Advisory Committee was held on 02/13/13 and attended by Deans Danny Anderson, Ken Audus, Neeli Bendapudi, Rick Ginsberg, and Stan Rolfe, Purchasing representatives Rick Beattie and Chris Howe, and IT representatives Rose Galindo, Jamie King, and Jaci Matney. The purpose of the group was discussed and good feedback was received from the Deans to streamline the process. The project team continues to perform analysis on multiple years of software purchase data, with a focus on overlaps between KU-L and KU-M, looking at total spend with each individual vendor. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The MFD team continues to promote MFD utilization on campus and collect cost savings data.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and managed services hosting agreements for departments. Migration and planning meetings have occurred with Center for Environmentally Beneficial Catalysis and KU Alumni. An additional ten server systems were decommissioned. IT Leadership continues to reach out and discuss the concept of the CFE-SCV project with many members of the community. Planning meetings have been scheduled with General Counsel and Geography.

Reorganize & Redefine

  • The first draft of the TSC presentation is complete and work is underway with IT Communications to review. DCM/FS IT staff centralization has been completed and a meeting is scheduled for 03/01/13 with DCM and FS Directors to discuss the Maximo support model. School of Education IT staff centralization has been completed and work is underway with Dean Ginsberg on communications and meetings with department chairs to assess needs. Social Welfare IT assessment has been completed and the centralization proposal is being drafted. Work is underway with Marilu Goodyear on CFE initiatives for the Edwards Campus and the IT assessment will be scheduled after 03/08/13. Cost savings continue to be tracked for each area.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineering continues to improve on the KU Peering Network design. The DNS stakeholders are finalizing details for sharing internal records across campuses. Progress continues to be made on changing overlapping IP addresses at the KU Lawrence and KU Medical Center campuses.

Enterprise-wide Document Imaging and Workflow

  • The CLAS subproject will release the Retroactive Withdrawal eForm soon. The Invoice Processing subproject team continues to test the new workflow and is on target to release to production with the KU Procure to Pay Initiative Wave Two in the spring of 2013, completing Phase 1 of the Enterprise-wide Document Imaging and Workflow project.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have received the Executive Overview of the DemandEngine report.
  • The Graduate Studies CRM project meetings are being held biweekly with IT and CollegeNET staff. CollegeNET has released some functionality of the new system for testing. Project partners are currently developing workflows and email templates. Graduate Studies is working with CollegeNET to import GRE test files. The goal is to have most functionality available and in production by March 2013.
  • The Business & Industry CRM project team will complete the design phase the week of 02/18/13. Implementation will begin immediately after completion of the design.

Campus CMS (Content Management System)

    • Phase 2
    : All early adopter website administrators have been trained and given account access to migrate their departmental websites to the CMS. Most have completed their migrations. The remaining sites will complete their migrations over the spring and summer months. All IT work has been completed for this phase of the project.
    • Phase 3
    : Early adopter user enhancements have been gathered, and a baseline for project requirements has been established. Implementation of the user requested enhancements have begun. Biweekly meetings have been scheduled to review feature rollouts.

Early Warning System

  • The spring pilot of Early Warning began on 01/22/13. Eight courses are participating in the pilot. The first progress survey will be sent to faculty participating in the pilot on 03/01/13.

Appointment Scheduler

  • Work is underway to test a system that will enable the various schools and departments to load advisor assignment information into the system for all undergraduate students. Financial Aid & Scholarship is preparing to participate using the calendar in the back office beginning in April 2013.

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