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February 10, 2014

Tuesday, February 11, 2014

Reorganize & Redefine

  • First round interviews were concluded and second round interviews have been scheduled for two IT Coordinator positions to support the Libraries and Carruth-O’Leary.  First round interviews were also concluded and second round interviews have been scheduled for Tier 1 positions to support both the EJSWL TSC and the Administration and Operations TSC.

Server Centralization

  • KU IT continues to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting and will be meeting with the Geology Department the week of 02/10 to discuss centralization efforts.

Network Optimization

  • The network teams continue to resolve minor issues discovered during the cut-over.  The issue concerning routes between Wichita and KUMC has been resolved.  A temporary fix has been implemented for email routing between KUMC and Lawrence.  Networking teams are scheduled to meet to determine severity and long-term plans for email routing.  This is the final issue to resolve before the project can be considered complete.

Single Identity Management System

  • This project status remains at urgent status (i.e. Yellow).  For AD, this effort remains on hold until the non-technical aspects of the project have been resolved.  For META, progress has resumed.  KUL IT has completed renaming one additional grouping of conflicting user-accounts. A scheduled group of account renames was delayed due to the recent inclement weather.  The team is actively engaged in communications and preparations for the 3 remaining groups.  All the recent account renames have not identified any new system impacts.  KUL IT is continuing the communication process for the remaining rounds of impacted users.  The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids.  Now that the user-account rename efforts are wrapping up, implementing this service will be a focus.  Additionally, the team continues to work on requirements for data attribute syncing and management.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team.  Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review.  MFDs in the School of Law are delayed in adopting standard operating procedure pending server centralization and network issues.  There was a 7.5% increase in MFD usage for the month of January 2014 versus January 2013.

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM.  A prioritized list of features has been approved by leadership and a sub-set of features to be completed in FY14 have been identified.  Research, design, and development work has commenced for some of the prioritized FY14 features.

Leverage Software Purchasing

  • This project is complete. We will continue to track progress on this initiative.

Scanning & Document Workflow

  • This project is complete.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.

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