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December 10, 2012

Monday, December 10, 2012

Single Identity Management System

  • This project status is still Critical (I.E. Red). However, resources from KUMC/Hospital are now available, and we are meeting weekly again. For META, the team has re-engaged to resolve user conflicts, and complete requirements for data attribute syncing.

Leverage Software Purchasing

  • Analysis continues on multiple years of software purchase data, with a focus on overlaps between KU-L and KU-M, looking at total spend with each individual vendor. On October 31, 2012, KU signed a new three year contract with Microsoft for a Campus Agreement. This agreement included ECAL licensing for both KU Lawrence and KU Medical Center, offering software and functionality beyond the prior agreement. Savings on the Microsoft Campus Agreement for the KU Lawrence campus are $90,199.54. The savings for the Echo360 license were re-analyzed in detail and we determined that we recognized a cost avoidance of $99,975 by renewing one month early. An annual actual cost reallocation will be recognized by the Edwards Campus ($27,000), School of Pharmacy ($27,000), Wichita Campus ($25,000) and School of Engineering ($28,000), for a total of $107,000 in actual cost reallocations that will not have to be spent on departmental licenses for Echo360 going forward. Total Leveraging Software Purchasing savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The MFD workgroup is working on ideas to increase awareness and promote utilization of MFDs on campus.

Server Centralization

  • The server centralization team has met with and reviewed registration data for one additional group on campus and began the development of plans for their future hosting needs. This bi-weekly period achieved a lower than typical number of client review meetings due to the Thanksgiving Holiday and the end of the semester. SCV team leads met with Huron and IT Project Management staff to reconcile all cost savings to date, further refine cost saving projection tracking, and further formalize the cost reporting process. Facility Services has made excellent progress with the installation of the new power equipment in the KU Data Center.

Reorganize & Redefine

  • TSC Manager for Administration TSC position closed. Search committee currently reviewing application and will schedule interview for qualified candidates before Dec 14. Project Team met on Dec 3 started working on Managed Service Agreement (MSA). IT Centralization Proposal for DCM / FS, Social Welfare and School of Education are all in process of creation.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. Network engineering continues to improve on the KU Peering Network design. The DNS Anycast architecture has been implemented and is being thoroughly tested by IT staff. Progress continues to be made on changing overlapping IP addresses at the KU Lawrence and KU Medical Center campuses.

Enterprise-wide Document Imaging and Workflow

  • The CLAS subproject will release two eForms to production by the end of the year. The Invoice Processing subproject team will test the developed solution and plan to release it to production with the KU Procure to Pay Initiative Wave 2, completing Phase 1 of the Enterprise-wide Document Imaging and Workflow project.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors met and agreed to engage Huron to assist KU in setting the direction and defining the goals of this project.
  • The Graduate Studies CRM project meetings are being held weekly with IT and CollegeNET staff. CollegeNET has released some functionality of the new system for testing. The goal is to have most functionality available and in production by March 2013.
  • The Business & Industry CRM weekly project meetings were suspended temporarily while we interviewed each stakeholder regarding the information they need, the data they have currently and are able to share. The current focus of this project is evaluating prequalified vendors who responded to the project bid.

Campus CMS (Content Management System)

  • Phase 2: All early adopter website administrators have been trained and given account access to migrate their departmental websites to the CMS. Most have completed their migrations. The remaining sites will complete their migrations over the spring and summer months. All IT work has been completed for this phase of the project.
  • Phase 3: Early adopter user enhancements have been gathered and project requirements have been baselined. Implementation of the user requested enhancements has begun. Bi-weekly meetings have been scheduled to review feature rollouts.

Early Warning System

  • The fall pilot of Early Warning began on 08/20/2012. Nine courses have been confirmed to participate in the spring 2013 pilot.

Appointment Scheduler

  • The fall pilot began on 08/20/2012. Students in the pilot are able to schedule appointments online with pilot course advisors. Work is under way to develop a system that will enable the various schools / departments to load advisor assignment information into the system for all undergraduate students.

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