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NACUBO Cover Changing for Excellence was the featured cover story in the January, 2015 edition of Business Officer, the official magazine of the National association of College and University Business Officers (NACUBO).  You can read the full story online. Each month, Business Officer is delivered to representatives at over 2,100 higher education institutions with over 45,000 represented employees.


News — Construction

  • January 16, 2015
    January 16, 2015 —

    All Projects Completed

  • December 15, 2014
    December 15, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • RFP for on-call painting services closed Dec. 4. Conducted one interview.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, McCollum Replacement, Capitol Federal Hall, Swarthout Recital Hall, McCarthy Hall audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • No new updates
  • December 1, 2014
    December 1, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Advertised RFP for on-call painting services (closes Dec. 4).

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • None to report.
  • November 17, 2014
    November 17, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Advertised RFP for on-call painting services (closes Dec. 4)

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • No new updates
  • October 31, 2014
    October 31, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Interviewed, selected, and negotiating contract with three resilient flooring vendors.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • None to report.
  • October 20, 2014
    October 20, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • RFP for resilient flooring materials closed Oct. 16.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Drafted modernization master plan.
  • October 3, 2014
    October 3, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Issued RFP for resilient flooring materials.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • None to report.
  • September 22, 2014
    September 22, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Office furniture contract signed with three vendors
    • Lounge furniture contract signed with three vendors
    • Doors/frames/hardware contract signed with two vendors
    • Flooring contract signed by two of three vendors
    • Procurement coordination meeting

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • No new updates
  • September 5, 2014
    September 5, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Negotiating flooring contract with 3 vendors.
    • Negotiating doors/ frames/ hardware contract with 2 vendors.
    • Negotiating lounge furniture contract with 3 vendors.
    • Procurement coordination meeting.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • None to report.
  • August 25, 2014
    August 25, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Negotiating flooring contract with 3 vendors
    • Negotiating doors/ frames/ hardware contract with 2 vendors
    • Negotiating lounge furniture contract with 3 vendors
    • Procurement coordination meeting

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • No new updates
  • August 11, 2014
    August 11, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Awarded flooring contract
    • Selected vendors for doors/frames/hardware contract
    • Selected vendors for lounge furniture contract
    • Procurement coordination meeting

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • No new updates
  • July 28, 2014
    July 28, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Interviewed flooring vendors
    • Doors/frames/hardware RFP closed 7/15/14
    • Procurement coordination meeting

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business, Swarthout Recital Hall audits in progress

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • No new updates
  • July 14, 2014
    July 14, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Flooring materials RFP closed 7/1/14
    • Lounge/library/dining furniture RFP closed 7/2/14
    • Contract signed with trash/recycling receptacles vendor

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business audits in progress

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • No new updates
  • June 30, 2014
    June 30, 2014 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • Doors/frames/hardware RFP advertised.
    • Lounge/library/dining furniture RFP advertised.
    • Flooring materials RFP advertised.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Final report posted online.
  • June 16, 2014
    June 16, 2014 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • MEP on-call services contracts signed and posted.
    • Bus shelter RFP closed; committee is reviewing submittals.
    • Office furniture RFP closed; committee is reviewing submittals.
    • Met with Regents campus architects regarding procurement, etc.
    • Negotiating with HVAC vendor.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement, School of Business audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Final report posted online.
  • June 2, 2014
    June 2, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Bus shelter RFP closed; committee is reviewing submittals
    • Office furniture RFP closed; committee is reviewing proposals

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, McCollum Replacement audits in progress

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Final report in process of being completed
    • Continued planning/programming for selected master plan projects
  • May 19, 2014
    May 19, 2014 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • Negotiating on-call MEP contract with three contractors.
    • Issued bus shelter RFP.
    • Negotiating with HVAC vendor.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • LEEP2, Marvin Hall Addition, and McCollum Replacement audits in progress.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Final report in process of being completed.
    • Continued planning/programming for selected master plan projects.
  • May 5, 2014
    May 5, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Procurement committee recommended three contractors for an on-call MEP contract
    • Issued RFP for office furniture casegoods, systems furniture, task and guest chairs, filing and storage;  conducted pre-proposal meeting
    • Drafted updated bus shelter RFP; committee met to review
    • Reviewed and commented on draft proposal from HVAC vendor
    • Coordination meeting with Purchasing

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • Responded to risk assessment questions from insurance provider
    • Scheduled risk assessment walk-thrus with a vendor at Lockton’s request

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Final report in process of being completed
    • Continued planning/programming for selected master plan projects
    • Collaborating with BOSC on budget entry into Maximo
  • April 21, 2014
    April 21, 2014 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • Procurement committee shortlisted three vendors for outdoor trash/ash/recycling receptacles. The committee is reviewing additional information from the shortlisted vendors.
    • Procurement committee interviewed two potential on-call MEP contractors and one electrical-only contractor.
    • Revising and preparing to reissue outdoor bench RFP.
    • Revising and preparing to reissue bus shelter RFP.
    • Draft RFP for access control equipment vendors/contractors circulated internally for review.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • No new updates

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Final report in process of being completed.
    • Continued planning/programming for selected master plan projects.
    • Collaborating with BOSC on budget entry into Maximo.
  • April 7, 2014
    April 7, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • On-call roofing contract with three contractors signed and entered in KUPPS
    • Revised and reissued outdoor trash/ash/recycling receptacles RFP
    • Revising and preparing to reissue outdoor bench RFP
    • Revising and preparing to reissue bus shelter RFP
    • KU Construction is scheduled to commence small card access installations next week

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • No new updates

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Final report in process of being completed
    • Continued planning/programming for selected master plan projects
    • Collaborating with BOSC on budget entry into Maximo
  • March 24, 2014
    March 24, 2014 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • Met with Purchasing regarding tracking and reporting savings/avoided costs.
    • Strategic sourcing contract signed with furniture vendor.
    • On-call roofing contract sent to selected contractors for review.
    • On-call mechanical, electrical, and plumbing (MEP) proposals under review for shortlisting.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • No new updates

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Master plan executive summary completed and presented to KBOR and campus community. Final report in process of being completed.
    • Continued planning/programming for selected master plan projects.
  • March 10, 2014
    March 10, 2014 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • RFP closed for on-call mechanical, electrical, and plumbing (MEP) on-call contractors.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • No new updates

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Master plan executive summary nearly completed; final report in process of being completed.
    • Initiated planning/programming for selected master plan projects.
    • Met with legal counsel, provided primer on campus utilities inventory and valuation.
    • Met with Huron rep regarding Maximo.
  • February 24, 2014
    February 24, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • The renewed and re-negotiated job-order contract has been signed by both contractors
    • The new on-call landscaping contract has been signed by all three contractors
    • Five roofing contractors were interviewed and an on-call contract is being awarded to the top three
    • A flooring vendor contract has been renewed and re-negotiated
    • Advertised RFP for on-call mechanical, electrical, and plumbing (MEP) on-call contractors

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • No new updates

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Staff are pushing consultant team to complete the master plan final report by Feb. 28
    • Planning is underway for the master plan rollout to the campus community in March
    • A coordination meeting is planned with City staff regarding potable waterline on Daisy Hill
    • Met with Facilities Services regarding campus electrical distribution system assessment
    • Updated 5-year street improvements planning map
    • Reviewed KU Construction billable time efficiency and time reporting efficiency with BOSC auditor
    • Attended Maximo re-start meetings
  • February 10, 2014
    February 10, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Sent renegotiated job-order general contractor contracts for signature.
    • Awarded on-call contract to three landscaping contractors; sent for signatures.
    • Closed re-advertised RFP for on-call roofing contractors, reviewed proposals, ready to shortlist.
    • Met with flooring vendor; received proposed financial incentives for strategic sourcing contract.
    • Initiating negotiations for strategic souring contract with chiller/cooling tower/air handler vendor.
    • Planning training for in-house installation/ maintenance of access control systems.
    • Developing RFP for competitive procurement of access control systems.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • The LEEP2 audit continues.
    • Pre-audit preparations are underway for School of Business, McCollum Residence Hall Replacements, Jayhawk Blvd. Phase 2, and Fieldhouse Apartments.
    • Revising contract front-end documents to clarify circumstances when a public works bond may be used in lieu of a surety bond.

    Construction Management Best Practices:  develop Unit and integrate with KU Master Plan

    • Planning integrated science capital improvements outlined in master plan.
    • Received some commitments from City on upcoming street improvements of mutual interest.
  • January 27, 2014
    January 27, 2014 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • Interviewed shortlisted landscaping contractors for on-call contract.
    • Re-advertised RFP for on-call roofing contractors.
    • Re-negotiating job-order general contractor contracts.
    • Met with furniture vendor regarding financial incentives.
    • Planning training for in-house installation/maintenance of access control systems.
    • Developing RFP for competitive procurement of access control systems.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • The LEEP2 audit continues.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Met with City regarding KU street improvements five-year and master plan outlook.
    • Met with BOSC to review and improve accounting of KU Construction revenues and expenses.
  • January 13, 2014
    January 13, 2014 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Executed on-call paving & utility construction contracts with discounts, rebates, and scholarship funding
    • Shortlisted and scheduled interviews for on-call landscaping contractors
    • RFP for on-call roofing contractors closed with inadequate responses; will re-advertise
    • Re-negotiating job-order general contractor contracts
    • Planning training for in-house installation/maintenance of access control systems
    • Developing RFP for competitive procurement of access control systems

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • The LEEP2 audit continues

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Participated in the final round of master planning meetings during the week of Dec. 9
    • Met with City regarding cooperation on an intersection improvement project of mutual interest
    • Prepared updated fee analysis to address merit increases and other increased costs
    • Met with BOSC to review and improve accounting of KU Construction revenues and expenses
  • December 9, 2013
    December 9, 2013 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • Negotiated markups and incentives for on-call paving & utility construction contracts.
    • Reviewing proposals from on-call landscaping contractors.
    • Prepared information on ways to further streamline certain procurement processes.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • The LEEP2 audit continues.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Preparing for next round of master planning meetings week of Dec. 9.
  • November 25, 2013
    November 25, 2013 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Negotiated markups and incentives for on-call paving & utility construction contracts.
    • Held pre-bid meeting for on-call landscaping contracts.
    • Finalized on-call roofing contractor RFP, currently pending release.
    • Prepared information on ways to further streamline certain procurement processes.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • The LEEP2 audit continues.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Preparing for next round of master planning meetings week of Dec. 9.
  • November 11, 2013
    November 11, 2013 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • No new updates

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • No new updates

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • No new updates
  • October 28, 2013
    October 28, 2013 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Responded to Purchasing questions on draft RFP for on-call paving & utility construction services.
    • Attended pre-bid meeting for on-call paving & utility construction services.
    • Assisted Purchasing in arranging strategic sourcing negotiation with a major vendor.
    • Attended E&I meeting on strategic sourcing opportunities.
    • Attended follow-up meeting with Purchasing and Facilities Services.
    • Learned of opportunity to recommend procurement process improvements to Regents; will provide suggestions to Associate Vice Provost.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • The LEEP2 audit continues.
    • Learned that Lockton had responded on insurance levels (generally fine as-is) and owner-provided insurance/bonding (not recommended) in August.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Preparing for next round of master planning meetings week of Nov. 4.
    • Interviewed for vacant carpenter position.
    • Coordinated with BOSC and IT on Maximo project.
  • October 14, 2013
    October 14, 2013 —

    Construction Strategic Sourcing:  develop capability with unified purchasing group

    • Responded to Purchasing questions on draft RFP for on-call paving & utility construction services. Submitted draft RFP for on-call landscaping services to Purchasing. Assisted Purchasing in negotiating strategic sourcing with a major vendor.

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • The LEEP2 audit continues.

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Participated in latest round of master planning meetings.
    • Responded to questions from Comptroller’s Office regarding request for adjusted fees. --Coordinated with BOSC and IT on Maximo project.
  • September 27, 2013
    September 27, 2013 —

    Construction Strategic Sourcingdevelop capability with unified purchasing group

    • Met with Stanion Electric regarding strategic sourcing requirements.
    • Drafted updated strategic sourcing guidelines; circulated for review.
    • Met with Huron reps for one-year review.
    • Drafted RFP for on-call paving & utility construction services; circulated for review; submitted to Purchasing.
    • Drafted RFP for on-call landscaping services; circulated for review.
    • Discussed strategic sourcing expectations with two vendors; informed Purchasing of these opportunities.
    • Met with security workgroup on access control project sourcing.

     

    Financial Management Best Practicesdesign processes to enhance KU’s buying power

    • The LEEP2 audit continues.

     

    Construction Management Best Practicesdevelop Unit and integrate with KU Master Plan

    • Prepared for next round of master planning meetings scheduled the week of September 30.
    • Teleconferenced with consultant to review infrastructure modeling.
    • Collaborated with HR in implementing the market study recommendations.
    • Prepared request for adjusted fees; submitted to Comptroller’s Office.
    • Coordinated with BOSC and IT on Maximo project.
  • September 16, 2013
    September 16, 2013 —

    Construction Strategic Sourcing: develop capability with unified purchasing group

    • DCM integrated strategic sourcing into the latest bid package for LEEP2.
    • DCM is assisting Purchasing in renewing the Simplex-Grinnell contract to more clearly specify discounts and to augment discounts and/or services where possible.

    Financial Management Best Practices: design processes to enhance KU’s buying power

    • The LEEP2 audit continues.
    • Lockton provided guidelines for bond and insurance cost thresholds to trigger further review.

    Construction Management Best Practices: develop Unit and integrate with KU Master Plan

    • Participated in latest round of master planning meetings. The master plan is on schedule for completion in January 2014.
    • Collaborated with HR in implementing the market study recommendations. Coordinated with BOSC on Maximo project.
  • September 3, 2013
    September 3, 2013 —

    Construction Strategic Sourcing: develop capability with unified purchasing group

    • Requested Purchasing assistance in developing RFP for strategic sourcing paving and utility construction contracts.
    • Attended roofing vendor presentation; evaluating potential strategic sourcing opportunity.

    Financial Management Best Practices: design processes to enhance KU's buying power

    • Conducting audit of LEEP2 construction costs.
    • Considering EPACT cost recovery on qualifying projects.

    Construction Management Best Practices: develop Unit and integrate with KU Master Plan

    • Participated in campus master planning meetings.
    • Collaborating with HR on aligning job titles and wage ranges with market study recommendations.
  • August 19, 2013
    August 19, 2013 —

    Construction Strategic Sourcing: develop capability with unified purchasing group

    • Coordinated with Associate Vice Provost, General Counsel, and KUEA in finalizing construction auditing and strategic sourcing contract language. Adopting into standard contract templates and posting guidelines online.
    • Collaborated with Purchasing in updating preferred vendors list.

    Financial Management Best Practices: design processes to enhance KU's buying power

    • Participated in decision not to pursue public-private partnership for developing McCollum Hall replacements.
    • Met with Lockton, KU's insurance broker, to discuss insurance and bond cost-reduction opportunities.

    Construction Management Best Practices: develop Unit and integrate with KU Master Plan

    • Coordinated with operations business director on revenue projections.
    • Coordinated with operations business director and others in updating narrative and budget for campus renewal fee.
    • Coordinated with Business Operations Service Center on review of July ending balances report.
  • August 5, 2013
    August 5, 2013 —

    Construction Strategic Sourcing: develop capability with unified purchasing group

    • Submitted proposed contract language regarding construction auditing and strategic sourcing along with draft policies & procedures to Associate Vice Provost, legal counsel, and KUEA for review and comment.
    • Requested Purchasing assistance in updating preferred vendors list and negotiating updated/ additional strategic sourcing opportunities.
    • Coordinated with Purchasing and SimplexGrinnell in re-negotiating fire alarm, fire sprinkler, and related services procurement contract.
    • Coordinated with security workgroup in exploring options for improved access control installation services.

    Financial Management Best Practices: design processes to enhance KU's buying power

    • Interviewed developers for McCollum Hall Replacement public-private partnership.  Currently evaluating proposals.
    • Met with Lockton, KU’s insurance broker, to discuss insurance and bond cost reduction opportunities.

    Construction Management Best Practices: develop Unit and integrate with KU Master Plan

    • Reviewed and shortlisted applicants to interview for KU Construction administrative assistant (incumbent accepted a position in KU Athletics).
    • Coordinated with Business Operations Service Center and Comptroller’s Office in processing construction equipment transfers.
    • Participated in campus master planning work sessions and meetings.
  • July 22, 2013
    July 22, 2013 — Construction Strategic Sourcing: develop capability with unified purchasing group
    • Coordinating with legal counsel and KU Endowment Association on proposed contract language regarding construction strategic sourcing.
    • Coordinated with Purchasing on procurement issues.
    Financial Management Best Practices: design processes to enhance KU's buying power
    • Implemented construction auditing on projects meeting criteria.
    • Coordinating with legal counsel and KU Endowment Association on proposed contract language regarding construction auditing.
    Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Filled a vacant electrician position.
    • Implemented updated construction fees approved by Comptroller and Vice Provost.
    • Coordinated with Facilities Services on street repairs.
    • Developed reporting metrics, submitted to Associate Vice Provost.
    • Participated in campus master planning work sessions and meetings.
  • July 8, 2013
    July 8, 2013 —

    Construction Strategic Sourcing: develop capability with unified purchasing group

    • Managed strategic equipment/material purchases for summer projects.
    • Developed construction strategic sourcing contract language; coordinated with legal counsel and KU Endowment Association on adopting the language.

    Financial Management Best Practices: design processes to enhance KU's buying power

    • Coordinated with legal counsel and KUEA on proposed construction audit contract clauses.
    • Conducted facility assessment capital budgeting workshop, in which high-level administrators determined global priorities for allocating funding to address deferred maintenance issues.

    Construction Management Best Practices: develop Unit and integrate with KU Master Plan

    • Advertised for HVAC Worker Senior.
    • Continued refining key performance indicators report.
    • Performed fee analysis, submitted to Comptroller’s Office for approval of updated fees.
    • Coordinated with Business Operations Service Center on FY2013 ending balance and requested transfer of site construction equipment to Facilities Services pursuant to the site crew transfer effective June 9.
    • Coordinated with Facilities Services on street repairs.
    • Participated in campus master planning work sessions and meetings.
  • June 24, 2013
    June 24, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Developed RFP for student housing public-private partnership.
    • Managed strategic equipment/material purchases for summer projects.
    • Conducted construction strategic sourcing workgroup meeting and coordinated with Purchasing. Drafted action plan.
    • Requested assistance from Purchasing to implement large-format printing strategic sourcing.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Submitted historical rehabilitation tax credits applications for two projects.
    • Coordinated with Purchasing on KUPPS procedures.
    • Coordinated with legal counsel and KUEA on proposed construction audit contract clauses.
    • Arranged for KUIT capabilities to enter assets in VFA.facility, a database for planning, estimating, and prioritizing infrastructure improvements.
    • Communicated with KUIT regarding the Maximo project.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • New business manager started June; received training from retiring business manager.
    • Site construction crew transferred to FS effective June 9, since this crew primarily performs maintenance work.
    • Continued developing key performance indicators report.
    • Participated in campus master planning work sessions and meetings.
  • June 10, 2013
    June 10, 2013 —
    • Construction Strategic Sourcing: develop capability with unified purchasing group
    • Reviewed qualification submittals for student housing public-private partnership.
    • Managed strategic equipment/material purchases for summer projects.
    • Collaborated with Purchasing on a strategic sourcing paving contract.
    • Conducted construction strategic sourcing workgroup meeting and contacted Purchasing for more info and collaboration.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Prepared and submitted application for a major grant opportunity.
    • Assisted KBS Field Station and IT in a separate grant application.
    • Received approval of historical rehabilitation tax credits application for two projects.
    • Coordinated with Purchasing on KUPPS procedures.
    • Prepared and submitted construction audit contract clauses for legal review.
    • Requested Risk Management and insurance broker feedback on evaluation of construction insurance and bonding.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Coordinated with Provost's Office, Human Resources, and Facilities Services in arranging transfer of the site construction crew to FS effective June 9, since this crew primarily performs maintenance work.
    • Learned that the BEST Building won first place at the chapter level for the ASHRAE Technology Award. National level awards scheduled this fall.
    • Continued developing key performance indicators report.
    • Participated in campus master planning work sessions and meetings.
  • May 24, 2013
    May 24, 2013 —
    • Construction Strategic Sourcing: develop capability with unified purchasing group
    • Reviewed qualification submittals for student housing public-private partnership.
    • Managed strategic equipment/material pre-purchases for summer projects.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Submitted historical rehabilitation tax credits application for two projects; received approval for those two and for one prior application.
    • Participated in training on VFA.facility, a web-based capital planning and management software system populated by KU's facility condition assessment consultant.
    • Prepared application for a major grant opportunity.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Interviewed for and hired accounting manager.
    • Briefed architects, engineers, and support staff on Lean Facilities conference; discussed implementation of lean strategies.
    • Purchased used truck in good condition to replace a worn-out truck.
    • Participated in campus master planning work sessions.
  • May 13, 2013
    May 13, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Reviewed bids for exterior lighting poles and LED site lighting contract.
    • Advertised RFQ for student housing public-private partnership.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Submitted historical rehabilitation tax credits application for a small remodeling project.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Shortlisted and scheduled interviews for accounting manager position.
    • Continued process of replacing two worn-out trucks.
    • Participated in campus master planning executive committee meetings, steering committee meetings, focus group meetings, facility tours, and work sessions.
  • April 30, 2013
    April 30, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Advertised RFP for exterior lighting poles and LED site lighting.
    • Continued efforts to improve delivery of access control systems.
    • Coordinated with Kansas Dept. of Administration toward finalizing on-call landscape architect contracts.
    • Assisted KUMC with information on job-order contracting and procurement process for non-state funded projects.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Oversaw facility assessments performed by consultant with pending deliverables including lifecycle cost analyses and maintenance prioritization recommendations. Accepted proposal for assessment of an additional building. Evaluated and commented on preliminary report.
    • Continued gathering information for comprehensive review of stormwater utility fees.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Advertised for accounting manager position.
    • Re-advertised for vacant HVAC Worker position.
    • Continued developing key performance indicators report.
    • Received three former motor pool vehicles transferred.
    • Commenced process of replacing two worn-out trucks.
    • Attended Lean Facilities conference, briefed leadership team, discussed implementation of lean strategies.
    • Partnered with City on traffic controls related to detour route for Iowa & Bob Billings project.
    • Participated in campus master planning work sessions.
  • April 15, 2013
    April 15, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Prepared RFP for exterior lighting poles and LED site lighting.
    • Drafted RFP for student housing public-private partnership.
    • Drafted RFP for project management information system.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Oversaw facility assessments performed by consultant with pending deliverables including lifecycle cost analyses and maintenance prioritization recommendations. Evaluated proposals for assessment of additional buildings.
    • Communicated with School of Engineering regarding potential grant opportunity linking research with infrastructure improvement.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Conducted monthly KU Construction staff meeting.
    • Interviewed for vacant HVAC Worker position.
    • Continued developing key performance indicators report.
    • Participated in campus master planning steering committee meetings, focus group meetings, and work sessions.
  • April 1, 2013
    April 1, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Nothing to report at this time.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Oversaw facility assessments performed by consultant with pending deliverables including lifecycle cost analyses and maintenance prioritization recommendations. Evaluated proposals for assessment of additional buildings.
    • Responded to legislative inquiries related to funding.
    • Met with KDEM, assessed snow damages and removal costs, and collaborated with BOSC and Comptroller on reporting snow storm costs potentially eligible for federal cost recovery.
    • Submitted another historic rehabilitation tax credits application and received approval of a previous application for a small remodeling project.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Met with IT about improving utilization of Maximo/Tririga asset management system.
    • Conferred with FS about utility work, lock hardware, and other issues.
  • March 18, 2013
    March 18, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Interviewed and selected on-call architects (2) and on-call landscape architects (2) for next three-year contract cycle.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Received introductory budget variance reports from Business Operations Service Center.
    • Participated in a workgroup examining residence hall construction funding alternatives.
    • Prepared and submitted historic rehabilitation tax credits application for several projects.
    • Oversaw facility assessments performed by consultant with pending deliverables including lifecycle cost analyses and maintenance prioritization recommendations. Requested proposals for assessment of additional buildings.
    • Responded to legislative inquiries related to funding.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Conducted monthly KU Construction staff meeting.
    • Completed job analysis questionnaires for classification and market study.
    • Participated in campus master planning work sessions and conference calls.
  • March 4, 2013
    March 4, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Awarded job order contracting to two bidders; executed contract.
    • Financial Management Best Practices: design processes to enhace KU's buying power
    • Presented findings and recommendations for the pilot construction audit and implementing a regular construction audit process.
    • Reviewed insurance and bonding questions with broker.
    • Prepared and submitted grant application for a major project. Coordinated with Chancellor's Office and others regarding resolutions, letters of support, etc.
    • Prepared and submitted historic rehabilitation tax credits application for a major project.
    • Considered "creative economy" grant opportunity. Forwarded the information to several relevant departments.
    • Oversaw facility assessments performed by consultant with pending deliverables including lifecycle cost analyses and maintenance prioritization recommendations.
    • Collaborated with City on cost-sharing sanitary sewer replacement during an upcoming project.
    • Transitioned travel request and voucher processing to Business Operations Service Center.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Implemented use of Maximo for construction inventory, time reporting, purchase orders, etc.
    • Met with Huron reps and others regarding coordination between construction and maintenance groups.
    • Prepared updated position descriptions for KU Construction to more accurately describe job responsibilities and other information.
    • Hosted and participated in campus master planning open forums, executive committee meeting, steering committee meeting, work sessions, facility visits, etc.
    • Evaluated proposals for master planning optional services.
  • February 27, 2013
    February 27, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Awarded job order contracting to two bidders; executed contract.
    • Financial Management Best Practices: design processes to enhace KU's buying power
    • Presented findings and recommendations for the pilot construction audit and implementing a regular construction audit process.
    • Reviewed insurance and bonding questions with broker.
    • Prepared and submitted grant application for a major project. Coordinated with Chancellor’s Office and others regarding resolutions, letters of support, etc.
    • Prepared and submitted historic rehabilitation tax credits application for a major project.
    • Considered “creative economy” grant opportunity. Forwarded the information to several relevant departments.
    • Oversaw facility assessments performed by consultant with pending deliverables including lifecycle cost analyses and maintenance prioritization recommendations.
    • Collaborated with City on cost-sharing sanitary sewer replacement during an upcoming project.
    • Transitioned travel request and voucher processing to Business Operations Service Center.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Implemented use of Maximo for construction inventory, time reporting, purchase orders, etc.
    • Met with Huron reps and others regarding coordination between construction and maintenance groups.
    • Prepared updated position descriptions for KU Construction to more accurately describe job responsibilities and other information.
    • Hosted and participated in campus master planning open forums, executive committee meeting, steering committee meeting, work sessions, facility visits, etc.
    • Evaluated proposals for master planning optional services.
  • February 17, 2013
    February 17, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Met with vendor regarding construction document management system as background information for a planned bid process.
    • Financial Management Best Practices: design processes to enhace KU's buying power
    • Prepared draft findings and recommendations for the pilot construction audit and implementing a regular construction audit process.
    • Hosted kickoff meeting for detailed facility assessments that will provide data support for prioritization of deferred maintenance. Communicated with administrators about the assessments and security issues.
    • Prepared grant application for a major project. Coordinated with Chancellor's Office and others regarding resolutions, letters of support, etc.
    • Received approval from the State Historic Preservation Office for the University of Kansas Historic District which, among other benefits, will increase KU's eligibility for historic rehabilitation tax credits from capital improvement projects in contributing structures.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Met with Business Operations Service Center and others regarding Maximo implementation for KU Construction.
    • Met with Huron reps and others regarding coordination between construction and maintenance groups.
    • Received and circulated security assessment for KU Construction office and storage spaces. Recommended actions are being implemented.
    • Hosted and participated in campus master planning executive committee meeting, steering committee meeting, focus group meetings, facility visits, etc.
    • Rolled-out master planning website.
  • February 4, 2013
    February 4, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Reviewed submittals and recommended awarding of job order contracting contracts.
    • Responded to questions from numerous firms regarding state advertisement for on-call contracts for architectural and landscape architecture services for KU.
    • Financial Management Best Practices: design processes to enhace KU's buying power
    • Filled vacant accountant position.
    • Negotiated additional services from auditing consultant for detailed condition assessments to facilitate prioritization of building system maintenance and replacement needs. Communicated with consultant and other departments to plan and schedule the work.
    • Toured selected buildings with Travelers Insurance risk control specialist.
    • Received construction audit report and management recommendations from Huron consultant. Received responses from contractor. Researched and evaluated construction auditing software and processes. Scheduled next meeting with Vice Provost.
    • Met with vendor and other department representatives regarding life safety systems asset management. Exploring asset data import from a recent project.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Added database fields to track additional project information for key performance indicators report.
    • Filled vacant administrative associate position.
    • Coordinated with Business Operations Service Center regarding asset management of construction materials inventory in Maximo.
  • January 22, 2013
    January 22, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • With Purchasing, conducted job order contracting pre-bid meeting.
    • Coordinated with Kansas Dept. of Administration on advertising next round of on-call contracts for architectural and landscape architecture services.
    • Financial Management Best Practices: design processes to enhace KU's buying power
    • Evaluated applications for vacant accountant position, shortlisted and scheduled interviews.
    • Responded to inquiry regarding tax exemption criteria.
    • Requested additional proposal from auditing consultant for detailed condition assessments to facilitate prioritization of building system maintenance and replacement needs.
    • With assistance from Purchasing, negotiated lower price from an on-contract vendor based on matching an off-contract competitor's lower list price.
    • Coordinated with Travelers Insurance, KU Risk Management, and Facilities Services to schedule risk control visit week of January 21.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • DCM director met with directors/representatives of Facilities Services, Dept. of Student Housing, Kansas Memorial Unions, and KU Center for Research regarding criteria to distinguish between construction and maintenance responsibilities. Drafted guidelines.
    • Conducted monthly KU Construction staff meeting.
    • Continued development of key performance indicators report.
    • Formal kickoff of campus master planning project.
    • Interviewed candidates for vacant administrative associate position.
    • Released online map of active construction projects to be updated weekly for administrative and public informational purposes.
    • Ordered additional safety equipment for construction crews.
    • Provided roof warranty records to Facilities Services.
    • Coordinated with Business Operations Shared Service Center regarding asset management of construction materials inventory in Maximo.
  • January 7, 2013
    January 7, 2013 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Major savings realized in joint effort with Purchasing to improve procurement and delivery of building access control systems.
    • Coordinated with Shared Service Center on progressive sourcing techniques used by DCM/KU Construction.
    • Bid process initiated for job order contracting services.
    • Financial Management Best Practices: design processes to enhace KU's buying power
    • Received construction audit report from Huron’s consultant, reviewed, and transmitted to contractor for responses/additional information.
    • Coordinated with Kansas Dept. of Administration on initiating next round of on-call contracts for architectural and landscape architecture services.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Visiting expert presented on using Building Information Modeling (BIM).
    • Scheduled meeting with vendor to learn about Maximo life safety module capabilities.
    • Improved functionality of Project Quick Stats at https://fmis3w2.home.ku.edu/quickstats/.
    • Coordinated with Operations Business Director in selecting key performance indicators on which to report.
    • Completed outfitting conference space for campus master planning initiative.
    • Provided campus construction information for upcoming neighborhood newsletter.
    • Improved clarity of project maps at http://www.dcm.ku.edu/projects/.
  • December 26, 2012
    December 26, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Prepared and entered requisition for job order contracting bid process.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Ordered P-card for assistant director of KU Construction.
    • Posted job notice for vacant administrative associate position, which will enter purchase orders and track inventory for KU Construction.
    • Coordinated with FS and EHS on shared NFPA code subscription service.
    • Conducted construction audit meeting.
    • Identified and researched potential grant opportunity.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Ordered additional safety equipment for KU Construction.
    • Requested security assessment for KU Construction areas of the Warehouse Building.
    • Evaluated quote for Maximo life safety module to automate citations, plans of correction, preventative maintenance, etc.
    • Master planning commenced with "soft kickoff" involving campus tour, stakeholder meetings, steering committee meetings, and executive committee meetings. Master planning officially begins in January.
    • DCM and FS directors established a dedicated, bi-weekly coordination meeting.
  • December 10, 2012
    December 10, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • DCM coordinated with Purchasing on a discounted rate for rental vans.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • DCM coordinated with FS regarding construction materials inventory, snow removal, funding maintenance projects, and other resource issues.
    • DCM coordinated with IT on evaluating GIS software for utility management.
    • DCM coordinated with Director of Business Operations on shared service center implementation.
    • Huron construction auditor provided draft report on construction insurance review.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • DCM collaborated with legal counsel on responses to a contractor's questions about contract provisions related to builders' risk coverage on a multimillion dollar project.
    • KU awarded master plan update project to consultant pending contract negotiation.
  • November 26, 2012
    November 26, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • DCM coordinated with FS, IT, PSO in updating KU Design & Construction Standards for elevators
    • DCM coordinated with FS in updating FY 2014 R&R list
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • DCM submitted draft list of key performance indicators to Director of Business Operations as requested
    • DCM conferred with Risk Management regarding alternative financial assurance mechanisms
    • DCM conferred with General Counsel and Risk Management regarding construction manager at-risk insurance coverage
    • Received comments from Travelers Insurance fire safety review of the first major KU project submitted for this complimentary review
    • Still awaiting responses from contractors on audit issues; met with Jim Modig to plan communications to contractor
    • Completed draft of management recommendations
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • DCM initiated development of GIS map of KU construction projects for administrative and public information
    • DCM and FS collaborated on outsourcing excavation for sewer line break recognizing that KU does not have the equipment to perform deep excavations safely and this is outside of KU Construction's core work
    • DCM opted-out of revert to 5-8s clause in flex schedule agreements to maintain set work days during holiday weeks
    • Ordered MFD for KU Construction
    • DCM initiated discussion about potential safety incentive program
  • November 12, 2012
    November 12, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • On-call construction documentation services awarded; this is the seventh new on-call arrangement this year (others are building control systems, commissioning & testing, geotechnical engineering, land surveying, materials testing, and paving); these streamline procurement and in some cases provide bulk pricing
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • Operations Business Director met with DCM management regarding KPIs, staffing and equipment needs, financial sustainability, etc.
    • Still awaiting responses from contractors on audit issues
    • Received responses from vendor regarding insurance coverage – analysis is underway
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Assistant Director of Construction position filled
  • October 29, 2012
    October 29, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • No current updates.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Awaiting responses from contractors on audit issues
    • Awaiting responses from contractor regarding insurance coverage
    • Asset Inventory
    • Completed initial data collection process for air compressors in all of the zones; working with maintenance staff to revisit some of the buildings to fill in missing information from initial data gathering exercise
    • Continued working with zone managers and supervisors to develop asset data collection schedule for asset classes other than air compressors
    • Completed final draft deliverable that details the asset data collection process, results and lessons learned from the air compressor pilot, the data entry process, and next steps for continuing and scheduling asset
    • Worked with IT to temporarily resolve WiFi connectivity issues in Zone 1 office spaces
  • October 15, 2012
    October 15, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • No current updates.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Awaiting responses from contractors on audit issues
    • Awaiting responses from contractor regarding insurance coverage
    • Asset Inventory
    • Began working with IT to develop PM asset database in Maximo and to refine asset data template to easily import data into Maximo
    • Working with Zone 1 manager to revise data collection process to more efficiently plan resources for collecting data moving forward
    • Working on completing data collection process for air compressors in all of the zones
    • Completed initial scheduling model that will be used to plan asset data collection and PM scheduling after the pilot is complete
  • October 1, 2012
    October 1, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • No current updates.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Meetings held with Steve Scanlon to review initial audit items
    • Follow-up discussion with M2SEC contractor to request additional clarification on audit items
    • Meeting held with Steve Scanlon and Mike Rosenberg to discuss data request relating to insurance review
    • Meeting with contractor to present insurance data request
    • Summarizing audit findings for KUMC project
    • Asset Inventory
    • Continued training staff in Zones 1, 2, 5, and 6 on using iPod Touch devices, and continued collecting air compressor data
    • Met with Electrical & Instrumentation shop supervisor to discuss collecting data and tagging life safety systems equipment
    • Continued building asset data records from air compressor data that will be uploaded into Maximo once the PM module is live
  • September 17, 2012
    September 17, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • No current updates.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Lawrence construction audit
      • Data entry, change order analysis, and fraud testing have been completed
      • Working on completing the preliminary reconciliation
      • Focusing on completing labor and payroll review
    • KUMC construction audit
      • Completed 50% of the data entry and preliminary analysis
      • Completed change order analysis and fraud testing
      • Requested information so that labor and payroll review can be completed
    • Asset Inventory
    • Maintenance staff in Zone 3 continued to collect air compressor asset data throughout the zone as part of the asset information collection process pilot
    • Created asset inventory records from images captured by Zone 3 staff
    • Reviewed HVAC PM records and worked with HVAC shop supervisor to access manufacturer specifications for scheduling PM workload on HVAC equipment
  • September 4, 2012
    September 4, 2012 —
    • Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • No current updates.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Data entry and analysis in progress on the M2SEC audit
    • Data analysis in progress on the KUMC Wahl/Hixon renovation project
    • Ongoing discussions with Risk Management to clarify areas with potential for the insurance review
    • Discussed draft of space management business case with Tracy Horstman and team
    • Asset Inventory
    • Met with central IT and zone managers to identify areas in zone shops that will need WiFi coverage as soon as possible
    • Analyzed asset information that was previously collected by FS IT staff for the purposes of building a PM asset database in Maximo; some of this data will be used in the new module, but will need to be tagged and scheduled for PM work orders
    • Received first shipment of asset tags that will be used in the pilot data collection process, which will begin with collecting asset information on air compressors
    • Created central KU email account that FS staff will use to send photos of assets and other related information
  • August 20, 2012
    August 20, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • No current updates.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Data scanning got underway on the Lawrence campus M2SEC audit
    • Data will be made available the week of August 6-10 on the KUMC Wahl/Hixon renovation project, and the scanning of the data will begin as soon as practical
    • Met with DCM and Risk Management to identify areas of opportunity for the insurance review
    • Held interview with Vince Avila to discuss current and potential use of space management information in addition to current systems in use and related issues; contacted interviewees as needed for further information and clarification regarding interview discussions
    • Follow-up discussions with key KU resources to evaluate costs of implementing space management system
  • August 6, 2012
    August 6, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • No current updates.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Awaiting data from the contractor and electronic files from the project manager on the M2SEC project
    • Approval was obtained from KUMC Research Institute to perform Wahl/Hixon renovation audit; conference call scheduled with the contractor the week of July 30 to get the project underway
  • July 23, 2012
    July 23, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • No current updates.
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • Held construction audit kick-off meeting with KU-Lawrence and KUMC
    • Selected M2SEC (Measurement Materials and Sustainable Environment Center) building on Lawrence campus and Wahl/Hixon renovation on KUMC campus for audit
    • Obtained DCM's electronic records for M2SEC; requested records from the contractors
  • July 9, 2012
    July 9, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • [In planning/pending]
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • [In planning/pending]
  • June 25, 2012
    June 25, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • [In planning/pending]
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • [In planning/pending]
  • June 11, 2012
    June 11, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • [In planning/pending]
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • [In planning/pending]
  • May 29, 2012
    May 29, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • No current updates.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • [In planning/pending]
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • [In planning/pending]
  • May 14, 2012
    May 14, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • Met with Design & Construction Management (DCM) to begin planning the transition of construction services from Facilities Services to DCM and to begin designing what the new organizational model will look like.
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • [In planning/pending]
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • [In planning/pending]
  • January 30 - April 30, 2012
    January 30, 2012 —
      Construction Strategic Sourcing: develop capability with unified purchasing group
    • [In planning/pending]
    • Financial Management Best Practices: design processes to enhance KU's buying power
    • [In planning/pending]
    • Construction Management Best Practices: develop Unit and integrate with KU Master Plan
    • [In planning/pending]
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