August 6, 2012

Monday, August 6, 2012

Consolidate FO and Housing Maintenance Staff: capitalize on economies of scale

  • Held two town hall meetings with Facilities Services (FS) maintenance and custodial staff to communicate final organization changes, address employee concerns, and answer questions
  • Finalized position descriptions for the Assistant Director of Business Support Services and the Assistant Director of Central Maintenance and Operations; reviewed draft position description for the Manager of Workplace Safety with HR and Risk Management
  • Completed final draft of the Service Level Agreement (SLA) between FS and Student Housing

Performance Management: implement cultural change to improve staff engagement

  • Established a work order prioritization system that simplifies levels using a 1, 2, or 3 ranking based on urgency
  • Created draft template for collecting building asset inventory data and began discussions with Zone Managers to create a plan for collecting asset data in zones for the preventive maintenance program
  • Met with KU Purchasing to plan the initial purchase of iPads, iPod Touches, and licenses for the EZ Max mobile Maximo application
  • Worked on devising a mechanism for work order labor reporting for custodial personnel

Zone Maintenance: develop system to reduce supervisory staff and improve efficiency

  • Continued meeting daily with the Zone Managers and Supervisors to discuss status of work orders and address operational issues as they arise

Energy Reduction and Sustainability: execute plan with incentives for participation

  • Reviewed draft KU Energy Policy, which includes enhanced energy conservation and sustainability measures, with the Director of Sustainability; the Energy workgroup will review and evaluate the revised plan the week of July 30

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