August 5, 2013

Monday, August 5, 2013

Consolidate FO and Housing Maintenance Staff: capitalize on economies of scale

  • Continued meeting with staff for feedback including central Plumbing and Landscape shops.
  • Met with Trane to strengthen relationships after problems with dispute in Oliver Hall.
  • Continued meeting with staff for feedback including Zone 5 and Garage trades people.
  • Met with Housing to discuss some procurement processes for carpet. Transmitted updated SLA to housing for review.
  • Met on campus master planning initiatives, including infrastructure aspects.

Performance Management: implement cultural change to improve staff engagement

  • Extended FS climate survey to end of July and reassured staff that we don’t track individual responses for any purposes, only demographic info for data purposes.
  • Obtained expanded licensing for 200 for EZ Max Mobile.  Developing training module for staff.
  • Working with HR on market survey results in areas of position descriptions, job titles and levels, and career progression for staff – held meeting Friday to address discrepancies and answer questions.
  • Held follow-up meeting with Employee Advisory Council leadership after second meeting.
  • Met with accounting to review and validate labor recovery rates to be adopted for this year.
  • Attended compliance partners meeting and early return to work meeting.

Zone Maintenance: develop system to reduce supervisory staff and improve efficiency

  • Conducted second round of interviews and selected new HVAC Shop Supervisor – critical position.  Owen Mallonee will start 8/4/13.

Energy Reduction and Sustainability: execute plan with incentives for participation

  • No new updates.

Asset Inventory

  • Received annual inventory tasking and worked with Comptroller’s Office and Accounting to extend deadline and discuss and clarify annual process. Will complete by 8/16.


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