August 5, 2013

Monday, August 5, 2013

Single Identity Management System

  • This project status moving down to an urgent status (i.e. Yellow). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, progress has resumed. Parties from all organizations (KUL, KUMC, and KU Hospital) have provided written sign-off on the user account lockout, and password policies. The KU Hospital team has implemented their integration with the 'isNameTaken' web service. With this last change, no additional conflicting user-account names are being created, and KUL can begin the process of migrating conflicting user-account names. The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing, and management.

Leverage Software Purchasing

  • The first meeting of the Technology Advisory Committee (TAC) Hardware/Software Advisory Subcommittee was held on July 9, 2013. Hardware standards were discussed. IT has requested that the Hardware/Software Advisory sub-committee meetings be held bi-weekly until we have worked through the backlog of requests, at which time we can revert to monthly meetings. The project team is meeting bi-weekly to coordinate the upcoming meetings of the TAC and the Hardware/Software Advisory Sub-committee and ensure that the processes are efficient, effective and accurate. Once the TAC is successfully operational, the project team will disband. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team. Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. This findings document is currently on hold pending resource reallocation in CLAS and IT. General progress has slowed, as necessary resources are currently allocated to other enterprise projects which require completion by the beginning of the fall semester. MFD use for June 2013 is up 24.4% over July 2012.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and managed services hosting agreements for departments. Through the end of August our main efforts will be focused on reviewing and updating server registration information collected from departments.

Reorganize & Redefine

  • Proposals for the School of Social Welfare, School of Music, and Edwards Campus have been updated and are being reviewed by the CIO. KU IT Directors met on 07/25 to discuss centralization efforts for the School of Law and the Deputy Support Officer is now working on drafting the centralization proposal. Also, two TSC Manager positions have been posted for KU Staff only and the posting closes on 08/04.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. The teams are addressing the final few overlapping IPs, firewalled networks and VPN pools. The KU, KUMC and KANREN team members have a meeting scheduled for Wednesday, 8/7/13, to review the final project status, and if ready, they will recommend cutover occur before fall classes begin.

Scanning & Document Workflow

  • This project has been moved to warranty.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation. Implementation will continue through the end of August.

Campus CMS (Content Management System)

  • Phase 3: Implementation of user requested enhancements is complete, including requirements for Faculty PRO Phase 1 integration.

Early Warning System

  • This project has been moved to warranty.

Appointment Scheduler

  • This project has been moved to warranty. 

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