August 24, 2015

Monday, August 24, 2015

Single Identity Management System

  • This project status remains at urgent status (I.E. Yellow).  For AD this effort remains on hold until the non-technical aspects of the project have been resolved.  For META, KUL and KUMC are completing efforts to resolve the problem where KUMC users are being provisioned at KUL first, and then getting a KUL formatted user-account name.  The project team is also continuing discussions for data synchronization, so that phase 1 can come to a conclusion.  System schemas have been exchanged, and mapping exercises are ongoing.  Both KUL and KUMC are also renaming duplicated accounts as they are identified.

Leverage Software Purchasing

  • This project is complete.  The Technology Advisory Committee (TAC) Hardware/Software subcommittee will continue to track progress on this initiative.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus, and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff and organization team. Initial evaluations for newly centralized units are underway. There was a 15.0% increase in MFD usage for the month of July 2015 versus July 2014 with an overall 15% increase from FY15 to FY16. A spot check on the large increase showed a few heavy-use devices print off ~30% more than the previous year during the month of July.
  • The Increase MFD Usage team will close out this project. Standard operating procedures are in place and as Reorganize and Redefine moves forward, SOPs will be implemented. The team will continue to track and monitor MFD usage to ensure campus stays on track with this initiative. A final report is drafted and is in review.

Server Centralization

  • Continue to focus our efforts on new server/service requests and contract renewal.
  • Dyche Hall server room systems moved to Price Computer Room.

Reorganize & Redefine

  • Continue transition for both CLAS and SADP IT staff. 
  • CLAS TSC Manager position has been opened internally and interviews will be conducted

during the week of August 10. 

  • Communication with faculty and staff member in each school has been sent. 
  • Continuation of KU IT training, including IT Security, ServiceNow, and Tier 2.


Network Optimization

  • The remaining initiatives for phase two of Network optimization are on hold, as the Single Identity Management System project remains a dependency for continued wireless integration.  Once completed, and a strategy is determined for both the wireless integration and monitoring systems, project teams will need to determine feasibility of solutions.

Scanning & Document Workflow

  • This project is complete.

Campus CRM (Constituent Relationship Management)

  • The Leadership group has approved the prioritization of the 10 business cases for FY16 development.  The first business case has been developed and released to the myKU portal.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.

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