August 20, 2012

Monday, August 20, 2012

Single Identity Management System

  • For META, the team is continuing to work through issues such as user provisioning, password policies, challenge questions, self-service and attribute synching. We are continuing to work on the communication plan to inform the impacted users. For AD, we are at a crossroads on the SIMS phase 1 project regarding Active Directory. We are seeking a decision on non-technical aspects of the project, which will have a long-term impact on the complexity of the technical design. We will engage an expert vendor for Active Directory design once this decision is made.

Leverage Software Purchasing

  • The membership of the Software Advisory Board is growing and nearly final. The first draft of the charge document for the Software Advisory Board and the first draft of the software usage report, by department, will be reviewed by the project team in our next meeting.

Increase MFD Usage

  • The MFD workgroup continues to monitor the new workflow and collect cost savings data.

Server Centralization

  • The results of the server registration continue to be consolidated. 770+ servers have been registered. Staff are actively following up with groups that have not completed registration by the deadline. Two major groups have worked with the evaluation committee to review their results and develop plans for their future server hosting needs.

Reorganize & Redefine

  • CFE Technology initiatives Case Studies with School of Business presented in ProvostĀ¹s Retreat and CFE Advisory Group. Staff Exit Process on both resignation and termination are reviewed and completed

Network Optimization

  • The three campuses have agreed on a standard for prioritizing application network traffic as it passes between campuses. As a part of preparing the three campuses to have a common network visibility, KU-L has completed a major upgrade to the Domain Name System (DNS) software. KUMC and KU-L have continued to make excellent progress at eliminating the overlapping IP address space.

Enterprise-wide Document Imaging and Workflow

  • The Office of the University Registrar subproject is moving into production now. The HR subproject continues in the implementation phase while the CLAS and Admissions Transcript Processing subprojects continue in the design phase.

Campus CRM (Constituent Relationship Management)

  • The consultant completed the workshops related to Business & Industry outreach. The project team is now waiting for the final report. The Graduate Studies and Business & Industry Outreach CRMs have been given the green light to move forward, separately from the Student CRM, with the caveat that in three years we will look at bringing all of these CRMs together. Project meetings are being scheduled for both of these projects now.

Campus CMS (Content Management System)

  • All early adopter site administrators continue to migrate their websites to the new CMS platform. The target for deployment of early adopter websites is the end of August 2012.

Early Warning System

  • The summer pilot of Early Warning is complete. The fall pilot begins on 08/20/2012 and will be implemented in nine courses.

Appointment Scheduler

  • The fall pilot of Early Warning begins on 08/20/2012 and will include nine courses.

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