August 20, 2012

Monday, August 20, 2012

Consolidate FO and Housing Maintenance Staff: capitalize on economies of scale

  • Created position descriptions for the Manager of Work Management and Zone Administrative Assistants
  • Completed compilation of vehicles by zone and updated cost center ownership in Maximo
  • Continued working on inventory management

Performance Management: implement cultural change to improve staff engagement

  • Met with HR, General Counsel, and the KU Risk Management Office to discuss safety and training needs associated with return to work policies in FS
  • Redesigned the work order format in Maximo with input from the Zone Managers and FS administrative staff to remove unnecessary data fields
  • Continued to prepare the Maximo production environments for the cutover to 7.5 in late August
  • Completed the purchase and delivery of iPad and iPod Touches that will be used in the EXMax Mobile pilot and asset collection process
  • Worked with KU IT staff and Asset Partners to complete escalations in Maximo for customer notification; completed email notification scripts
  • Reviewed latest draft of Service Level Agreement (SLA) between FS and Student Housing

Zone Maintenance: develop system to reduce supervisory staff and improve efficiency

  • Continued meeting with Zone Managers and Supervisors daily to discuss status of work orders and address operational issues

Energy Reduction and Sustainability: execute plan with incentives for participation

  • Met with University Relations about creating a marketing camp and materials for the energy conservation pilot site in Fraser hall in September
  • Worked with the Director of Sustainability to revise the KU Energy policy after receiving objections from Student Housing about restrictions on domestic appliances
  • Met with Barry Swanson and FS management to discuss job description for newly created Campus Energy Manager position; analyzed utility cost and recharge information for FY 2012 in connection with this meeting


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