August 19, 2013

Monday, August 19, 2013

Single Identity Management System:

  • This project status remains in urgent status (i.e. Yellow). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, progress has resumed. KUL and KUMC will be completing the final comparison to identify the last group of conflicting user accounts that were created. KUL continues analysis of a new timeline for conflicting user-accounts. Communication planning is continuing. The team also continues to develop the 'doesUserExist' web service, which will prevent future duplicate user-ids. Additionally, the team continues to work on requirements for data attribute syncing and management.

Leverage Software Purchasing

  • The Technology Advisory Committee (TAC) Hardware/Software Advisory Subcommittee is meeting bi-weekly to discuss standards. The project team is meeting bi-weekly to review and coordinate the meetings of the TAC and the Hardware/Software Advisory Sub-committee and to ensure that the processes are efficient, effective, and accurate. Once the TAC is successfully operational, the project team will disband. Total savings recognized to-date is $297,174.54.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff project team. Working with IT Communications and communications staff in the College of Liberal Arts and Sciences, we are compiling a master findings document for executive review. This findings document is currently on hold pending resource reallocation in CLAS and IT. General progress has slowed, as necessary resources are currently allocated to other enterprise projects which require completion by the beginning of the fall semester. MFD use for June 2013 is up 24.4% over July 2012.

Server Centralization

  • The Server Centralization team continues to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting. Through the end of August, primary efforts will be focused on reviewing and updating server registration information collected from departments.

Reorganize & Redefine

  • Proposals for the School of Social Welfare, School of Music, and Edwards Campus are being updated and we continue to work on drafting the centralization proposals for the School of Law and School of Engineering.

Network Optimization

  • The network teams continue to move forward on the Changing for Excellence Network Optimization initiatives. The teams are addressing the final few overlapping IPs, firewalled networks, and VPN pools. The KU, KUMC, and KanREN team members will schedule a meeting to review the final project status, and if ready, they will recommend cutover to occur before fall classes begin.

Scanning & Document Workflow

  • This project has been moved to warranty.

Campus CRM (Constituent Relationship Management)

  • The Executive Sponsors have closed the student services CRM project and are moving forward with driving students to the updated portal as an entry point to CRM.
  • The Business & Industry CRM project team is in implementation. Implementation will continue through the end of August.

Campus CMS (Content Management System)

  • Phase 3: Implementation of user requested enhancements is complete, including requirements for Faculty PRO Phase 1 integration.

Early Warning System

  • This project has been moved to warranty.

Appointment Scheduler

  • This project has been moved to warrant.

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