August 17, 2016

Wednesday, August 17, 2016

Progress made this reporting period:

Human Resources Unit:  create strategic role and redesign organizational chart

  • This project is complete.

Hiring and Recruiting:  streamline processes and increase HR workflow implementation

  • This project is complete.

Job Descriptions:  standardize descriptions and create KUL/KUEC salary bands

  • This project is complete.

Performance Management:  redesign and implement improved processes

  • As of August 10, 841 of 917 annual evaluations for the 2015 calendar year have been completed by units in Administration and Finance.  727 employees in Administration and Finance have goals, 374 do not have goals.
  • Two training sessions per month are offered as instructor-led training and two sessions per month are offered as hands-on training for goal setting. Attendance has been less than 10 each session since campus users are becoming more familiar with the system. The online video continues to be viewed with approximately 10 viewing each week, which demonstrates a greater reliance on the video training, rather than classroom instruction.
  • By 8/10/16, 876 employees in Phase II (academic departments) have goals set; 292 do not have goals.
  • The new Onboarding system (2XO) went live July 22, 2016. It has been reported by Shared Service Center staff that the onboarding process has decreased from an average of 30 – 45 minutes to 10 - 15 minutes.  Only a minimal number of issues were identified and corrected. The implementation was successful.
  • Issues: None at this time.
  • Activities Planned:
  • Phase III for the Research sector will begin in August with the offer of a demo to sector leadership.
  • In October, HRM will begin reaching out to departments to schedule training for all employees after the first of the year.
  • Around January 1, 2017, training will begin for all Phase III employees with in-person training and a video option.
  • Around March 30, 2017, training will complete for all Phase III employees, and HRM will begin reaching out to those who did not attend training.


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Changing for Excellence was the featured cover story in the January, 2015 edition of Business Officer, the official magazine of the National Association of College and University Business Officers (NACUBO). You can read the full story online.

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