April 21, 2014

Monday, April 21, 2014

Reorganize & Redefine

  • The Research Senior Support Engineer position was accepted by Greg Smith and he will begin to hire his new staff and transition to his new position. An IT assessment meeting occurred with the School of Journalism on 04/14. Continuing Education recently signed off on their IT Staff Proposal.

Server Centralization

  • KU IT continues to work to implement server hosting plans and Managed Services Agreements (MSAs) for departmental server hosting and help communicate to departments the reasoning behind the server registration and centralization policy, http://policy.ku.edu/IT/server-registration-centralization.

Network Optimization

  • KU IT is reviewing the project charters for Phase One and Two on this initiative to determine which items are still relevant for the Network Optimization project phases. A Phase Two review kick-off meeting will be scheduled in the next two weeks to determine which items from the charter have been completed and to formulate a plan to move forward with the remaining items.

Single Identity Management System

  • This project status remains at urgent status (i.e., Yellow). For AD, this effort remains on hold until the non-technical aspects of the project have been resolved. For META, progress has resumed. The team continues efforts to resolve duplicate user accounts, as well as working on the web-services that will prevent future duplicate user-ids. Communication planning for duplicate account resolution has also started. Additionally, the team continues to work on requirements for data attribute syncing and management.

Increase MFD Usage

  • The Increase MFD Usage team has completed standard operating procedures for optimizing MFD usage across campus and is now implementing these processes in lockstep with the Reorganize and Redefine IT Staff project team. MFDs in the School of Law are now finished in adopting standard operating procedure after resolving server centralization and network issues. There was a 42.7% increase in MFD usage for the month of March 2014 versus March 2013, making our YTD increase 20.9% over 2013.

Campus CRM (Constituent Relationship Management)

  • We are moving forward with driving students to the updated portal as an entry point to CRM. A prioritized list of features has been approved by leadership and a sub-set of features to be completed in FY14 have been identified. Research, design, and development work is in progress on the prioritized FY14 features. Planning for FY15 features has commenced.

Leverage Software Purchasing

  • This project is complete. We will continue to track progress on this initiative.

Scanning & Document Workflow

  • This project is complete.

Campus CMS (Content Management System)

  • This project is complete.

Early Warning System

  • This project is complete.

Appointment Scheduler

  • This project is complete.

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