April 2, 2012

Monday, April 2, 2012
    Single Identity Management System:
  • FOR META, the development has been completed, and testing is continuing for the prerequisite projects that are the foundation for this phase. For single/reduced sign-on, a vendor has been selected and we are working with them. We are continuing the analysis to consolidate cross campus identities, and we are focusing on determining ID conflicts and duplicate accounts. For AD, the project team continues to refine the requirements that will be used to bring expert help in to determine the best design for AD.
  • Leverage Software Purchasing:
  • The project team is discussing a software inventory and determining the appropriate audience as well as the best mechanism for distribution. We are in the process of retrieving data to determine current spend per software package and rank by volume spend to prioritize which products would provide the best purchasing leverage. Work is underway to set up a survey that includes the software identified by the project team and requests departmental input as to what software they already have licensed and what they plan to add throughout the year.
  • Increase MFD (Multi-Function Device) Usage:
  • The first pilot project is due to be complete next week and collection and analysis of analytics for the first pilot are underway. Plans for the second pilot are moving ahead; one department has already committed to the project. The new "All Things Printing" website is due to go live next week.
  • Server Centralization:
  • Team members reviewed the hosting cost data and early draft rate calculation proposals. Progress was made in the technical implementation of the hosting systems and networks. An external pilot user has completed the registration process and the team is reviewing the data collection process. The team is also getting feedback from the user to get their perspective on the process and any changes or recommendations a departmental technician might have. Communications regarding CFE-Server Centralization and Virtualization were sent from the Provost's Office to the Dean's, Directors, and Department Chairs list providing more information about upcoming phases of this project.
  • Reorganize & Redefine:
  • Second-round interviews for the Director of Support Services (DSS) have completed. The committee hopes to have a decision made by the end of next week. A communication plan for campus has been drafted and vetted. The first communication on the project was distributed to Deans, Directors, and Department Chairs. The first communication to campus technical staff will be sent early next week. Standardization efforts between KU IT and the School of Business, RGS Administration, Public Affairs, and Student Success continue.
  • Network Optimization:
  • During the past two weeks, KUMC and KU-L have continued to make excellent progress at eliminating the overlapping IP address space. The network optics to connect the campuses to KanREN were ordered, and KU-L has begun connecting the fiber path between the routers. In addition, KanREN reviewed with KU-L the network routing configuration with KU-L. KU-L met with the School of Pharmacy to start planning the migration of their video conferencing network.
  • Enterprise-wide Document Imaging and Workflow:
  • While Travel and Expense Processing and Financial Aid Awarding move to the second week of design, the Invoice Processing subproject timeline is being reconsidered for implementation in fall 2012 to align with development of other dependent systems.
  • Campus CRM (Constituent Relationship Management):
  • The RFP closed on March 22, and vendor responses are being evaluated. Executive Sponsors have charged the team to obtain assistance with a high-level CRM Assessment for KU. This will be vendor-agnostic and provide KU with typical 'best practices' for enterprise-wide CRM systems in higher education research institutions.
  • Campus CMS (Content Management System):
  • The project launched the CMS system on-time on March 23. Early adopters have been contacted, and planning meetings will occur in the next few weeks to develop a schedule to meet the August 2012 target date for early adoption.
  • Early Warning System:
  • The project team will participate in testing of the flags in the test instance. The technical team members continue to work with the vendor to understand data flow between systems. The project has a projected pilot date of June 2012 with an expanded launch date of August 2012.
  • Appointment Scheduler:
  • Financial Aid has requested to pilot the software within their office this fall with no visibility to students. The project team is working to ensure the Microsoft Outlook Exchange Adapter is installed and configured to make this possible. The projected pilot date is August 2012.

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